What are the responsibilities and job description for the Front Office Coordinator position at Blue Ova Health?

Blue Ova is a leading women-owned integrative health center in San Francisco specializing in fertility, pregnancy, and post-natal care. We offer acupuncture, functional medicine, and nutritional support. We are seeking a part-time Front Office Coordinator to join our amazing team.

Schedule :

Thursdays : 1 : 30 PM – 8 : 00 PM
Saturdays : 8 : 30 AM – 3 : 30 PM
Additional shifts as available

Able to start in mid-January 2025

Who you are :

You are passionate about women’s health, wellness, and community. A rockstar in customer service, you’re warm, personable, and a dependable self-starter. You excel at juggling priorities, providing personalized support, and bringing administrative and office experience to a busy, professional environment.

Key Responsibilities :

Greet and check in / out patients.

Schedule appointments and handle phones, emails, and follow-ups.

Process payments and provide receipts.

Prepare herbs and supplements for patients.

Build knowledge of services / products to educate clients.

Foster positive client relationships and create a welcoming environment.

Support practitioners and ensure smooth clinic operations.

Maintain a clean, organized, and branded office space.

Perform light cleaning tasks.

Educate clients on our services and products.

Expectations and requirements :

Deliver exceptional customer service and hospitality.

Be a proactive self-starter, able to work independently.

Have administrative experience (scheduling, emailing, and phone handling).

Maintain a positive attitude with strong follow-through and openness to feedback.

Communicate professionally with friendliness and compassion.

Exhibit excellent attention to detail.

Thrive in a collaborative, team-focused environment.

Support and embody the Blue Ova community and culture.

Show passion and curiosity for women’s health.

Why Blue Ova?

We’re a close-knit team dedicated to empowering women and couples on their parenthood journey. Join us in creating a supportive, uplifting environment for our clients and team alike.

Blue Ova’s Mission :

At Blue Ova, we exist to support women and couples on their journey toward parenthood. Our goal is to deliver a service and an experience that makes clients feel confident and empowered to manage and reach their reproductive health and fertility goals.

To Apply :

Visit www.blueova.com / join-us to learn more. Send your resume AND cover letter (including why you’re interested and your availability) to : shannon@blueova.com.

We can’t wait to meet you!

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