Administration Secretary

Job Overview
We are seeking a highly organized and detail-oriented Administrative Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks. This position requires proficiency in office software, excellent communication skills, and the ability to multitask effectively. The Administrative Secretary will be responsible for supporting daily operations and providing exceptional service to both internal and external stakeholders.

Responsibilities

• Manage calendars, schedule interviews, and set up for Board Meetings.
• Serve as the first point of contact at the front desk, greeting visitors and answering inquiries professionally.
• Handle incoming calls using phone systems, directing them to appropriate personnel as needed.
• Perform data entry tasks accurately and efficiently, maintaining organized records.
• Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
• Provide support as an office receptionist to multiple Supervisors and Directors
• Utilize Microsoft Office for document creation, collaboration, and communication with team members.
• Maintain an organized filing system for both physical and electronic documents.
• Support various administrative functions as required to ensure office efficiency.

Skills

• Proficiency in computer skills
• Strong organizational skills with an ability to prioritize tasks effectively.
• Experience in calendar management to optimize scheduling processes.
• Familiarity with computerized office systems and procedures.
• Knowledge of front desk operations and customer service best practices.
• Competence in data entry with attention to detail for accuracy.
• Previous experience of at least 1 year of office work preferred.
• Basic understanding of financial record management.

Join our team and contribute to creating an efficient work environment while developing your administrative skills in a supportive setting! Please apply in person with a resume to Blue Peaks Developmental Services, Inc., 703 4th Street in Alamosa. Application deadline is December 16, 2024 at 5:00pm

Job Type: Full-time

Pay: $18.33 per hour

Expected hours: 38 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Overnight shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Alamosa, CO 81101 (Required)

Ability to Relocate:

• Alamosa, CO 81101: Relocate before starting work (Required)

Work Location: In person

Salary : $18