Executive Assistant, Experienced

Job Description

Your Role

The Customer Experience and Digital Transformation team is accountable for Blue Shield of California’s digital experience as well as its end-to-end member experience strategy and governance. The Executive Assistant will report to the Vice President, Customer Experience and Digital Transformation. In this role you will provide high-level administrative support to the Vice President and director(s), managing complex calendars, arranging travel, handling communications, prioritizing inquiries, preparing documents, and overseeing various office tasks, essentially acting as a key point of contact and ensuring the smooth operation of the executive's day-to-day activities while maintaining confidentiality and professionalism.

Responsibilities

Your Work

In this role, you will:

• Carry out administrative, analytical or procedural tasks with high degree of autonomy
• Handle administrative matters, in the absence of, or on behalf of, the manager
• Serve as administrative liaison between manager and direct reports and others within and outside the organization
• Manage day-to-day organization of executives’ calendars, appointments, meetings, and related schedule
• Execute necessary travel arrangements, process expense reports, as well as other process- and policy-related tasks
• Send communications and plan events to promote positive team culture and employee engagement
• Be a part of the leadership team and help track high priority action items
• Coordinate necessary logistics for in-person meetings
  
  

Qualifications

Your Knowledge and Experience

• Requires a bachelor's degree or equivalent experience
• Requires at least 3 years of prior relevant experience
• Requires excellent written and verbal communication skills
• Requires critical thinking skills
• Requires strong organizational and time management abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to prioritize tasks and manage multiple demands
• Discretion and ability to handle sensitive information
• Detail-oriented with high accuracy standards
• Professional demeanor and strong interpersonal skills
  
  

Pay Range:

The pay range for this role is: $ 73590.00 to $ 102850.00 for California.

Note:

Please note that this range represents the pay range for this and many other positions at Blue Shield that fall into this pay grade. Blue Shield salaries are based on a variety of factors, including the candidate's experience, location (California, Bay area, or outside California), and current employee salaries for similar roles.

About The Team

Blue Shield of California’s mission is to ensure all Californians have access to high-quality health care at a sustainably affordable price. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.

To fulfill our mission, we must ensure a diverse, equitable, and inclusive environment where all employees can be their authentic selves and fully contribute to meet the needs of the multifaceted communities we serve. Our continued commitment to diversity, equity, and inclusion upholds our values and advances our goal of creating a healthcare system that is worthy of our family and friends while addressing health disparities, promoting social justice, and integrating health equity through our products, business practices, and presence as a corporate citizen.

Blue Shield has received awards and recognition for being a certified Fortune 100 Best Companies to Work, Military Friendly Employer, People Companies that Care, a Leading Disability Employer, and one of California’s top companies in volunteering and giving. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!

Our Values:

• Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short.
• Human. We strive to be our authentic selves, listening and communicating effectively, and showing empathy towards others by walking in their shoes.
• Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.
  
  

Our Workplace Model:

At Blue Shield of California, we believe in fostering a workplace environment that balances purposeful in-person collaboration with flexibility. As we continue to evolve our workplace model, our focus remains on creating spaces where our people can connect with purpose – whether working in the office or through a hybrid approach – by providing clear expectations while respecting the diverse needs of our workforce.

Two Ways of Working:

• Hybrid (Default): Work from a business unit-approved office at least two (2) times per month (for roles below Director-level) or once per week (for Director-level roles and above).Exceptions:
• Member-facing and approved out-of-state roles remain remote.
• Employees living more than 50 miles from their assigned offices are expected to work with their managers on a plan for periodic office visits.
• For employees with medical conditions that may impact their ability to work in-office, we are committed to engaging in an interactive process and providing reasonable accommodations to ensure their work environment is conducive to their success and well-being.
• On-Site: Work from a business unit-approved office an average of four (4) or more days a week.
  
  

Physical Requirements:

Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.

Please click here for further physical requirement detail.

Equal Employment Opportunity:

External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.