What are the responsibilities and job description for the Dean of Academic Services position at Bluefield College?
Bluefield University Employment Opportunities
To be considered for an interview, please make sure your application is full in line with the job specs as found below.
Under the supervision of the Provost, the Dean of Academic Services will supervise all aspects of the Registrar’s Office and Institutional Effectiveness with the goals of improving the student experience with academic services, implementing best practices for academic support for all students, and enhancing the University’s assessment practices, ensuring compliance with the Principles of Accreditation for the Southern Association of Colleges and Schools’ Commission on Colleges [SACSCOC].
ADMINISTRATIVE DUTIES, RESPONSIBILITIES, AND FUNCTIONS
The essential duties, responsibilities, and functions of the Dean of Academic Services include, but are not limited to the following :
Academic Services
- Directs services provided through the Office of the Registrar to the University community, its students, faculty, and University administration
- Assists in the development and implementation of administrative and academic policies
- Oversees transcript evaluations and degree completion plans for current, former, and prospective students
- Oversees Commencement
- Oversees all academic registration sessions (traditional, non-traditional, and summer RAM days for new and transfer students)
- Works with Academic Affairs leadership in planning the semi-annual Advising Convocations for traditional registration sessions
- Manages the updating of all academic records (updating GPA, faculty advisors, academic majors, etc.)
- Serves as a Veterans Affairs liaison and Primary Designated School Official for academic progress and standing
- Assists with classroom scheduling for traditional courses, and with the use of classrooms for special campus events
- Manages the timely posting of grades (including grade changes and incompletes) for traditional semesters, and the non-traditional sessions within each of the three terms (fall, spring, summer)
- Supervises the Office of the Registrar personnel (Registrar, Assistant Registrar, etc.)
- Responsible for institutional compliance with FERPA, including the annual training of academic and non-academic personnel on FERPA regulations protecting students
- Interprets University policies to the Office of the Registrar and enforces safety regulations
- Serves as a resource to the Provost when considering academic appeals, academic probation, and suspension actions
- Oversees and confirms the academic eligibility of student athletes
Comprehends NAIA athletic eligibility requirements
Institutional Effectiveness
General Responsibilities
SUPERVISORY DUTIES, RESPONSIBILITIES, AND FUNCTIONS
This administrator will supervise employees in the Office of the Registrar. This position performs supervisory responsibilities in accordance with the University’s policies and applicable laws. Supervisory duties, responsibilities, and functions include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems.
KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, AND EXPERIENCE
ERGONOMIC REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is not necessarily a physically demanding job and requires no specific physical demands other than those typical in a modern office environment. Normal responsibilities should not afford risks of accidental injury.
The use of specialized equipment listed here is representative of equipment an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires no specialized equipment other than equipment typically used in a modern office environment, including personal computers, calculators, copiers, and fax machines.
The work environment characteristics described here are representative of those an employee encounters while performing the duties, responsibilities, and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties, responsibilities, and functions. This position has no specific working conditions; the work environment is typical to that of a small private residential institution of higher education, with physical remote site locations within 500 miles of the main campus in Bluefield, Virginia.
PERFORMANCE STANDARDS
This position is subject to at least an annual evaluation based upon the job duties, responsibilities, and functions as set forth above.
APPROVALS
The job duties, responsibilities, functions, and requirements delineated above should not be interpreted as an all-inclusive list. Additional duties, responsibilities, functions, and requirements may be assigned as deemed appropriate. The University reserves the right to change or reassign job duties, responsibilities, and functions, or combine positions at any time. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the University. Position descriptions are not intended as and do not create employment contracts. The University maintains its status as an at-will employer.
APPLICATION INSTRUCTIONS :
To apply for this position, please visit https : / / www.bluefield.edu / employment / to complete the electronic faculty employment application and upload the following :
Hard copy application materials may be sent to the Director of Human Resources at Bluefield University, 3000 College Avenue, Bluefield, VA 24605, jpedneau@bluefield.edu.
Additional information about Bluefield University is available at www.bluefield.edu .
To be considered for this position, all application requirements listed above must be completed.
Bluefield University is a private, not-for-profit institution affiliated with the Baptist General Association of Virginia. Bluefield University shall not unlawfully discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other University-administered programs. This institution encourages women, minorities, veterans, and individuals with disabilities to apply.
Bluefield University is a Christ-centered, multicultural learning community that values and seeks faculty and staff who represent diverse backgrounds and perspectives, are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.
Please note the definition of “Official Transcripts”
Hard-copy transcripts and other academic records are considered “official” when they arrive in a sealed, stamped, official envelope with the seal and any other security feature intact. Electronic transcripts are considered “official” when we receive them from a secure site formally linked to the sending institution or testing service.
Academic records received in any other condition, such as transcripts that arrive in an unsealed envelope, or that are emailed or uploaded by the student, or that are printed from the university portal, are not considered “official.”
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