What are the responsibilities and job description for the Administrative Assistant to the President position at Bluejack National?
SUMMARY:
Bluejack National delivers an exceptional family experience where memories are made, and life happens. Inspired by the notion that people make places, Bluejack is special because of the members, the residents and the staff that make up the Bluejack Family. We're looking for an Administrative Assistant to play an active role in supporting and managing the daily needs of our President/General Manager. This position is ideal for a self-motivated, proactive/anticipatory, enthusiastic professional with exceptional organizational, writing and administrative skills and the ability to handle confidential information with tact.
ESSENTIAL FUNCTION(S):
The essential functions include, but are not limited to the following:
- Provide administrative support to the President/General Manager
- Proactively manages the President/General Manager’s calendar and contact lists
- Proactively anticipates materials and/or information needed for meetings
- Collaborates with Leadership as needed
- Manages the weekly Board Call Presentation Meeting
- Attend and record meeting minutes as needed
- Correspond with members and guests verbally and electronically as needed
- Maintain comprehensive and accurate records and reports
- Handle confidential information and maintain discretion at all times
- Work with Member Services team to coordinate general functions
- Coordinate programming details and information to communicate to membership
- Assist members and guests with personal and business matters
- Assist in general calendars and itineraries for incoming members and guests
- Assist with requests from members and guests for general maintenance and housekeeping issues
- Performing other duties as assigned
Minimum Qualifications (Knowledge, Skills, and Abilities)
- Requires a high degree of administrative and executive ability, especially in terms of problem solving and decision-making
- Requires excellent oral and written communication skills
- High degree of organizational skills, resourcefulness and ability to work independently
- Ability to function under pressure while maintaining composure
- Bachelor’s Degree preferred; and one to three years related experience and/or training; or equivalent combination of education and experience
- Ability to safely drive vehicles
- Ability to establish and maintain effective relationships with employees, supervisors, and members/guests
- Ability to communicate effectively
- Ability to work independently
- Ability to write routine reports and correspondence in a professional manner
APPROXIMATE SCHEDULE AND HOURS:
- Full-time, as needed position. Will require weekdays, weekends, and Holidays. Schedule flexible as business dictates.
PHYSICAL JOB REQUIREMENTS:
Lifting/Pushing/Pulling/Carrying
- This position requires an average amount of physical labor such as bending, stooping, walking, reaching, and standing.
- Should be able to lift and carry up to 25 lbs.
Bending/Kneeling
- This position requires an average amount of physical labor such as bending, stooping, walking, reaching, sitting and standing. This position requires this type of activity throughout the day.
- This position requires office and computer time, and thus, there can be extended periods of sitting.
ACKNOWLEDGMENT:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
