What are the responsibilities and job description for the Office CoordinatorLoan Servicing Assistant position at Blueprint?
POSITION : Office Coordinator / Loan Servicing Assistant - Fremont FLSA STATUS : Salaried – Non-Exempt
Blueprint Capital Services is seeking a full-time Office Coordinator / Loan Servicing Assistant to join our team. Blueprint Capital Services works with 60 residential builders providing land acquisitions, architectural services, accounting services, and construction financing for speculative single family and multi-family projects across Seattle and Kirkland.
POSITION SUMMARY
The Office Coordinator / Loan Servicing Assistant (8am – 5pm) in-office position will be responsible for performing a variety of administrative and clerical functions as required by the office staff.
ESSENTIAL FUNCTIONS
Greet and assist onsite guests and answer inbound telephone calls.
Manage mail distribution and scheduling of delivery pick-up through office ordering process.
Maintain all office & kitchen supplies working with our office ordering coordinator.
Maintain daily office cleanliness; offices are professionally cleaned nightly.
Manage kitchen & supplies needed, keeping areas re-stocked and running errands for the office, purchasing kitchen perishables.
Loan Servicing Assistant duties include but are not limited to, creating contacts within our proprietary system, ordering appraisals, insurance certificates, credit reports, and updating database when items are received. Prepare monthly loan assignment forms, reconveyances, and follow up on customer requested financial information. Update our Market Report on project related listings and sales. Daily receipt of interest due and loan payments with follow up on outstanding payments.
Other duties as assigned.
AREAS OF RESPONSIBILITY
Establish good working relationship with other team members.
Foster positive communications and relationships with Vendors, Builders, and various Associates.
Adhere to company policies and procedures.
Actively participate in meetings as requested.
QUALIFICATIONS
Previous experience in office administration or other related fields preferred.
Ability to prioritize and multitask with a strong attention to detail.
Must be accurate, detail oriented and able to multi-task and be a critical thinker.
Basic understanding of audit, problem solving, data entry and customer service skills.
Excellent time management and organizational skills.
Excellent communication skills, both verbal and written.
Strong working knowledge of computer software programs such as word, excel, etc.
Must meet the requirements to be commissioned as a Notary Public.
PHYSICAL REQUIREMENTS
This is an in-office position.
Ability to work in a constant state of alertness and safe manner.
Frequent standing, walking and sitting.
Frequent lifting and carrying up to 10 pounds.
Occasional lifting and carrying up to 20 pounds.
Must be able to work at computer or desk area for extended periods of time.
Must be able to use a computer and see color.
Employees of Blueprint Capital Services LLC are expected to maintain a professional image and attitude consistent with Company vision, mission and objectives. Employment with Blueprint Capital Services LLC. will be in accordance with our “At-Will” policy. This means that just as you may leave your position with the Company at any time the Company may terminate your employment at any time.
