Business Office Manager

Summary: The Business Office Manager/HR Administrator role is a key part of the organization. The person in this role will maintain accounts receivable and accounts payable, payroll, payroll records and taxes, bank deposits, daily census records and reports, and monthly, quarterly and annual reports as documentation for balance sheets, profit and loss statements, various tax returns, and cost reimbursements.

ESSENTIAL FUNCTIONS:

• Assist Executive Director with development of annual administrative budget
• Keep financial records current
• Pay bills and take discounts offered
• Make bank deposits
• Pay taxes (when required)
• Assists with Payroll based journal (PBJ)
• Expected to be available after hours for emergency situations

OTHER DUTIES:

• Supply requested information to the owner, President/CEO, accounting firms, auditors, etc.
• Prepare accounting reports
• Maintain vendor files
• Collect accounts receivable and prevent past due accounts
• Prepare daily, weekly, monthly and annual reports and summaries (as needed)
• Work with third party payers
• Provide information to auditors annually
• Documentation, reporting and analysis
• Assemble and monitor personnel files
• Update census report daily
• Attend in-service educations within the community
• Maintain professional confidentiality
• Act as a backup for payroll processing and hiring aspects
• Other duties as assigned

OTHER QUALIFICATIONS/TALENT:

• Executing Self-Starter
• Strong work ethic Influencing
• Relationship Building Ability to foster teamwork
• High customer services oriented Strategic Thinking
• Leads with honesty and integrity Curiosity and desire to learn
• Works well with people including staff, residents & families Detail oriented and follow through
• Takes responsibility and ownership Ability to prioritize and multi-task priorities
• Easily puts strategy into timelines & implementation plans Drive to compete and motivated to win
• Likes to own projects, take responsibility & follows through Creates efficiency and effectiveness in process
• Communicate clearly and effectively & brings people along Process information quickly and conceptually
• Tough skin to deal with multiple personalities & stakeholders Maintains Confidentiality at all times
• Ability to read people and understand what motivates them Able to ask great questions
• Ability to think quickly on your feet

SKILLS AND KNOWLEDGE:

EXPERIENCE:

• Three (3) years bookkeeping experience required; payroll, office management and HR experience (preferred)

EDUCATION:

• High school diploma required; two (2) years college coursework in bookkeeping, accounting and/or finance (preferred)

PHYSICAL AND SENSORY REQUIREMENTS:

• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility
• Must meet the general health requirements set forth by the policies of this facility, which include a mental and physical examination
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met
• Must be able to push, pull, move, and /or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet
• May be necessary to assist in the evacuation of residents during emergency situations

OTHER:

• Proof of COVID vaccination or qualifying exemption required
• Pass background, CAPs and pose no direct threat to the health or safety of individuals in the workplace