What are the responsibilities and job description for the Administrative & Operations Coordinator position at Bluestone Real Estate Services?
Bluestone Real Estate Services invites applications for a full-time Administrative & Operations Support Coordinator. Bluestone Real Estate is a leading association management company dedicated to providing exceptional service and enhancing the living experiences of our residents.
Bluestone is seeking a highly organized and detail-oriented administrative professional to provide essential support to three key leaders. This role requires a proactive professional with exceptional multitasking abilities, discretion, and a strong commitment to confidentiality. The ideal candidate will have experience in an executive assistant or administrative support role and a background in property management or a related industry.
Required Qualifications Key Responsibilities:
Administrative & Office Support
Bluestone Real Estate Services is an Equal Opportunity employer fully dedicated to achieving a diverse workforce. We are committed to a culture of inclusivity and respect. We encourage applications from members of historically underrepresented racial/ethnic groups, veterans, women, members of the LGBTQ community, individuals with disabilities and others who help us achieve our vision of a diverse and inclusive community.
If you are a highly motivated professional looking for a dynamic role with growth potential, we encourage you to apply.
Bluestone is seeking a highly organized and detail-oriented administrative professional to provide essential support to three key leaders. This role requires a proactive professional with exceptional multitasking abilities, discretion, and a strong commitment to confidentiality. The ideal candidate will have experience in an executive assistant or administrative support role and a background in property management or a related industry.
Required Qualifications Key Responsibilities:
Administrative & Office Support
- Provide coverage for phone queues and serve as backup for the Reception desk.
- Run office-related errands as needed.
- Assist in planning and coordinating employee events and activities.
- Greet new hires, create ID badges, and assign onboarding learning modules.
- Maintain and update the company website and marketing calendar.
- Support employment branding efforts on Indeed, Glassdoor, and social media.
- Assist with social media marketing, including posting content and tracking engagement.
- Respond to unemployment claims and complete verifications of employment (VOEs).
- Initiate background checks and schedule pre-employment drug screens.
- Assist with workers’ compensation claims and related documentation.
- Handle highly confidential employee and company information with discretion.
- Monitor and respond to IT support tickets and assist with phone queue management.
- Support new hire technology setup, including issuing laptops and onboarding assistance.
- Provide basic troubleshooting and employee technical support as needed.
Qualifications & Skills:
- 2 years in an administrative or executive assistant role; experience in property management or a related industry preferred.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with HRIS, ATS, or IT ticketing systems is a plus.
- Strong verbal and written communication skills.
- Ability to handle sensitive information with professionalism and discretion.
- Exceptional time management and organizational skills, with the ability to prioritize multiple tasks.
- A proactive and resourceful mindset, with the ability to anticipate needs and take action.
Why Join Us?
At Bluestone, we value teamwork, innovation, and a supportive work environment. This role provides the opportunity to work closely with leadership and contribute to the overall success of our property management operations.Bluestone Real Estate Services is an Equal Opportunity employer fully dedicated to achieving a diverse workforce. We are committed to a culture of inclusivity and respect. We encourage applications from members of historically underrepresented racial/ethnic groups, veterans, women, members of the LGBTQ community, individuals with disabilities and others who help us achieve our vision of a diverse and inclusive community.
If you are a highly motivated professional looking for a dynamic role with growth potential, we encourage you to apply.
Salary : $28
