Admissions - Discovery Program

Admissions graduate assistant

20 hours per week; Monday – Friday; some evening and weekends hours required. Working time is 8 a.m. to noon on weekdays. Not to exceed 944 hours in one year.

POSITION SUMMARY:
The admissions graduate assistant will be a self-motivated person with strong interpersonal and group communication skills, who possesses a competitive spirit and sales orientation for the recruitment of students and for providing excellent customer service. This person must be able to meet annual recruiting goals for discovery program students, help implement the university’s strategic enrollment plan, and ensure confidentiality and records retention.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Campus Visit Program
  • Manage the day-of schedules for campus visits. Ensures that campus guests are treated warmly and professionally while on campus. Be trained in personal visit planning as support to the campus visit associate.
  • Assist campus visit associate with implementation of group and special visit days (i.e. Discover Bluffton, Presidential Scholarship Competition, Junior Visit Day), including extensive contact to confirm attendance at events and work with campus facilities and food service for event details.
  • Assist with President’s Ambassador Program including training, planning, assigning and directing work, coaching, addressing complaints and resolving problems. Must have a mindset of mentoring. Should be able to lead in a way that sets a good example, promotes teamwork, and encourages a positive, efficient work environment.
  • Serve as the host manager for the Houshower House Campus Welcome Center, including opening the house each morning, preparing coffee/hot water, baking cookies, weekly cleaning of the house, plant watering, etc.
• Recruitment
  • Manage the enrollment for Bluffton’s Discovery Program, designed to support students of academic promise who do not meet one or more of the initial admission requirements. You will meet or exceed established goals for students in the following areas: campus visits, applications received, accepted students and enrolled students.
  • Conduct campus interviews/chats with prospective students and parents.
  • Represent Bluffton at college fairs, conferences and other functions.
  • Maintain contact with various university constituencies including prospective students and parents, guidance counselors, alumni, etc…

OCCASIONAL DUTIES AND RESPONSIBILITIES

• Assist in the admissions data office as needed
• Support admissions counselors with contacting students
• Other tasks as assigned by supervisor
• Some Saturday commitments and occasional evening/weekend work

REQUIREMENTS:
The requirements listed below are representative of the knowledge, skill and/or ability required to satisfactorily perform the essential duties of this job.

• Minimum:
  • Education and/or Experience: Bachelor’s degree or higher. Some prior experience in event planning, recruiting, sales, and/or marketing.
  • Special Skills: As a frequent representative of Bluffton University to the public and corporate community, the employee must have high ethical standards and excellent communication and interpersonal skills. Be highly motivated with strong organizational skills, technology skills and the ability to manage multiple tasks are vital. Integrity and honesty in conveying program information and respect for prospective students are essential. Candidate must be friendly, outgoing, self-motivated, and able to delegate, and have excellent written and verbal skills.
  • Must qualify for the Bluffton University Master of Business Administration, Master of Arts in Education or Master of Social Work program to be considered for the position.
• Preferred:
  • Education and/or Experience - BA degree. 1 year of prior admissions experience or other college related work.
  • Understanding of the liberal arts, private college environment within a Christian setting.
  • Bluffton University graduate.
  
  

DEGREE OBTAINED:

Master of Business Administration, Master of Arts in Education or Master of Social Work

PHYSICAL DEMANDS / WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met or will be encountered by the employee while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Public presentations may involve transporting and handling display materials of up to 40 pounds. Capable of general mobility around campus and meeting sites.

COMPENSATION:

• Stipend of $5,500/year
• On-campus housing provided
• Ten-meal-per-week meal plan in Dining Commons when classes are in session
• Tuition remission for Bluffton University graduate program (MBA, MAEd or MSW)
  
• University holidays off (unpaid)
• 2 weeks off (unpaid time off)
• No employer shared cost for health insurance
• S/he will be considered a salaried, non-exempt employee who will need to track their hours to ensure his/her annual hours do not exceed 944 hours. Flex time based on hours worked each week/month

APPLICATION MATERIALS:
Consideration of applications will begin immediately and continue until this position is filled. Applications are considered complete when all of the following materials have been submitted:

Bluffton University employment requirements

• Completed Bluffton employment application
• Cover letter
• Resume
• Contact information for three references

Send employment application materials to:

hr@bluffton.edu

Employment decisions are based on merit and university needs, and not on race, color, national origin, ancestry, sex, age, disability, marital status, sexual orientation, gender identity or any other status protected by law. As a religious institution, Bluffton University expressly reserves its rights to appoint faculty and staff who share a commitment to the Christian faith which is consistent with the Mennonite/Anabaptist beliefs of the university’s founding and supporting church. EOE.