Birth Certificate Registrar

The HIM Birth Registrar will work various shifts and may occasionally be required to work on weekends depending on the needs of the department. The HIM Birth Registrar will oversee the preparation of birth records by interviewing parents to ensure accurate information, completing the legal documentation for all newborns delivered at the hospital, obtaining and notarizing paternity papers as needed, and maintaining the birth data submitted to the state with an expected accuracy of 98%. Position: Birth Certificate Registrar Department: Health Information Management Schedule: Part-time POSITION SUMMARY: The HIM Birth Registrar will work various shifts and may occasionally be required to work on weekends depending on the needs of the department. The HIM Birth Registrar will oversee the preparation of birth records by interviewing parents to ensure accurate information, completing the legal documentation for all newborns delivered at the hospital, obtaining and notarizing paternity papers as needed, and maintaining the birth data submitted to the state with an expected accuracy of 98%. JOB REQUIREMENTS EDUCATION: High school diploma or equivalent required. Associate's degree with LPN or Medical Assistant certification preferred CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED: Notary notary public license is required within 60 days of hire. EXPERIENCE: 1-3 years of experience as a birth registrar or in health information management is highly preferred. KNOWLEDGE AND SKILLS: 1-3 years of experience as birth registrar Health Information management experience Ability to abstract data from medical records Knowledge of medical terminology Accurate typing skills at 35 wpm or better Data entry with 98% accuracy required. Computer skills, including proficiency with EPIC, Microsoft Outlook, Microsoft Excel spreadsheets, e-faxing, and other software computer programs. Excellent customer service and communication skills and telephone etiquette. Good written communication, organizational skills, and detail-oriented. Ability to speak, read, and write in fluent English. Bilingual (English, Spanish, or Haitian Creole) strongly preferred. ESSENTIAL RESPONSIBILITIES / DUTIES: Maintains a log of all newborns and fetal deaths using the Newborn Daily Report in EPIC as a resource. Conducts bedside interviews with parents of newborns to obtain accurate demographic information. Educates parents on state vital statistic legalities and processes with regards to birth, obtaining the birth certificate, social security card and paternity. Interviews parents and reviews medical record to correct information for birth/death certificates or paternity. Arranges for a language interpreter, if necessary. Effectively interacts with spouses, significant others and families during sensitive and crisis situations. Communicates with individuals, departments, and government agencies. Responsible for collecting legal data, preparing and submitting birth records and related documents in accordance with state regulations. Accurately abstracts from the parent worksheet and electronic medical record and keys data into Vitals Information Partnership (VIP), the State of Massachusetts’ Vital Registry System for reporting. Prints the ‘Parent Letter’ for either mailing or distribution to parents. Calls parents for missing or questionable information or follow-up on Acknowledgement of Paternity (AOP) forms. Manages the acknowledgment of paternity process by ensuring the forms are used in appropriate situations and that AOP forms are correctly completed. Notarizes parents' signatures. Accurately updates Master Patient Index for newborn name changes within three days of discharge. Transmits birth records electronically to the state and for printing/mailing within 10 days of birth as state regulations require. Works with State Department of Vital Records on audits and resolves possible discrepancies in the birth certificate. Maintains an organized and uncluttered work area. Promptly answers incoming calls and emails. iND123 Equal Opportunity Employer/Disabled/Veterans Working at Boston Medical Center is more than a job. It’s a chance to make a difference as part of our mission to provide exceptional and equitable care to all. As a nationally-recognized leader in health equity, nursing, initiatives to combat climate change, and many other areas, BMC is dedicated to improving the health of our community in Boston and beyond. BMC’s mission to provide exceptional care without exception extends to our employees, and we have been recognized as a top employer and best place to work. A strong sense of teamwork and support for our staff are the bedrock of BMC, as we know that we can only provide exceptional care to patients when our staff are cared for too. Boston Medical Center is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request. Boston Medical Center participates in the Electronic Employment Verification Program. As an E-Verify employer, prospective employees of BMC must complete a background check before beginning their employment at the hospital. BMC requires all staff to be vaccinated against COVID-19 and flu, as well as receive a booster dose of the COVID-19 vaccine. According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. To avoid becoming a victim of an employment offer scam, please follow these tips from the FTC: FTC Tips