Project Management Specialist, Emergency Medicine

Position: Project Management Specialist, Emergency Medicine Location: Boston, MA Schedule: 40 hours per week, Hybrid (4 days per week on-site) ABOUT BMC: At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience. You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment. POSITION SUMMARY: This position will function as the Project Management Specialist with responsibility and accountability for establishing operational and administrative infrastructure within the administrative section of the Emergency Department. Manages a variety of projects including department specific newsletters, publications, data analysis, and department performance. Additionally, responsible for managing and assessing quality across multiple projects to ensure overall program success. JOB RESPONSIBILITIES: 1) Administrative Functions Working with other department management ensuring that the Research Section operates in an effective, efficient, and professional manner. Schedules and coordinates logistics of meetings for faculty and staff. Responsible for controlling supply costs, proactively identifying cost-effective alternatives and remaining within budget constraints. Completes all reports, spreadsheets, and/or other correspondence as necessary. Establishes infrastructure (e.g. obtaining PC’s, software, reference material, etc.). Provides ongoing budget vs. actual revenue and expense variance analysis through review of standard reports and reports specifically for project as assigned 2) General Management Functions Effectively acts as liaison to support staff, managers and directors within the Emergency Medicine Department to ensure team satisfaction while achieving project goals. Contributes to an environment that fosters creativity, supports accomplishment of team goals and enables team members to work effectively. Handles transitions of new departmental staff members to ease into the new work environment. Provides direction for Medical Students completing research elective. 3) Project Management Functions Oversees/coordinates specific projects in various operational areas within Emergency Medicine. Provides leadership in project management and program office operations and methodologies. Tracks, analyzes, and makes recommendations on status reports, issue resolution, and program actual against project charter, budget, and/or plan. Institutes/implements systems for quality control and review of collected data. Captures and shares best practices across projects. Standardizes and integrates plans, approaches, and deliverables across projects. Defines and communicates framework/templates for deliverables. Raises deliverable quality concerns or questions to appropriate level; ensures appropriate content/structure is contained within the deliverable. Manages engagement risk through reaffirming expectations, managing scope, alliance relationships and contractor relationship, and taking early action to resolve problems. 4) Self Development Reinforces department’s image in the project environment. Maximizes use of training resources to accelerate or advance one’s own productivity and Identifies additional opportunity for improvement. Develops competencies as related to position. 5) Team Building and Participation Promotes project team efforts and shares sense of purpose so that work is synchronized and concurrent, knowledge is shared, and seamless services are provided. Fosters an environment of camaraderie. The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required JOB REQUIREMENTS EDUCATION: Bachelor’s degree required; degree in health administration preferred. In some areas, equivalent work experience, particularly in healthcare, may substitute for education. EXPERIENCE: Three to five years minimum of project or healthcare administration experience. KNOWLEDGE AND SKILLS: Strong computer skills are essential (high level Microsoft Office products to include: PowerPoint/Excel/Word /Access, as well as Outlook, and Visio). Outstanding communication skills, interpersonal skills, and the ability to build value-added relationships with individuals at all levels while providing superior customer service. Positive contributor and a strong commitment to quality are essential. Strong time management, organizational skills and the ability to multitask are a must. Excellent judgment, with strong analytical and detail-oriented skills, is essential. JOB BENEFITS: Competitive pay Tuition reimbursement and tuition remission programs Highly subsidized medical, dental, and vision insurance options Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base. ABOUT THE DEPARTMENT: As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health. Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request. Equal Opportunity Employer/Disabled/Veterans Working at Boston Medical Center is more than a job. It’s a chance to make a difference as part of our mission to provide exceptional and equitable care to all. As a nationally-recognized leader in health equity, nursing, initiatives to combat climate change, and many other areas, BMC is dedicated to improving the health of our community in Boston and beyond. BMC’s mission to provide exceptional care without exception extends to our employees, and we have been recognized as a top employer and best place to work. A strong sense of teamwork and support for our staff are the bedrock of BMC, as we know that we can only provide exceptional care to patients when our staff are cared for too. Boston Medical Center is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request. Boston Medical Center participates in the Electronic Employment Verification Program. As an E-Verify employer, prospective employees of BMC must complete a background check before beginning their employment at the hospital. BMC requires all staff to be vaccinated against COVID-19 and flu, as well as receive a booster dose of the COVID-19 vaccine. According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. To avoid becoming a victim of an employment offer scam, please follow these tips from the FTC: FTC Tips