What are the responsibilities and job description for the Accounting Associate position at BMS Direct, Inc?

Job Description

Description : Accounting Associate

Location : Lynchburg, Virginia

Reports To : Accounting Manager

Job Type : Full-Time

Job Summary

The Accounting Associate plays a key role in ensuring accurate financial operations within the printing and mailing industry. This position is responsible for overseeing postage reconciliation, supporting general accounting functions, and serving as a backup for payroll processing and employee benefits administration. The ideal candidate will have strong analytical skills, attention to detail, and experience in accounting within a high-volume transaction environment.

Key Responsibilities Postage Reconciliation & Financial Reporting

Reconcile postage accounts, ensuring accuracy and proper allocation of funds for mailing services.
Track and audit postage expenses, including permits, meters, and prepaid postage accounts.
Investigate and resolve discrepancies in postage transactions and reports.
Generate and distribute daily, weekly, and monthly postage usage reports for internal review and client billing.
Assist in preparing financial reports related to postage costs and budgeting.

Payroll & Employee Benefits (Backup Support)

Serve as the backup for payroll processing, ensuring accuracy in employee wages, deductions, and tax withholdings.

Assist with benefits administration, including enrollments, terminations, and employee inquiries.

Maintain compliance with payroll and benefits regulations, including tax filings and reporting.

Provide payroll reports and support the HR department with payroll-related data as needed.

Other Duties

Assist in developing and improving accounting processes related to postage, payroll, and financial reporting.

Work closely with the operations and finance teams to ensure seamless financial transactions.

Support special projects and ad-hoc accounting tasks as assigned.

Qualifications & Skills

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.

2 years of experience in an accounting role, preferably in the printing, mailing, or logistics industry.

Proficiency in accounting software and Microsoft Excel (pivot tables, VLOOKUP, data analysis).

Experience with postage reconciliation and USPS postage systems (preferred but not required).

Knowledge of payroll processing and benefits administration (Paylocity or similar software experience is a plus).

Strong analytical, organizational, and problem-solving skills.

Ability to handle confidential information with integrity and discretion.

Excellent communication skills and the ability to work both independently and collaboratively.

Requirements :

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