What are the responsibilities and job description for the Executive Assistant position at BMS Group?
About BMS
BMS Group is a dynamic, independent global broker established in 1980, delivering specialist insurance, reinsurance, and capital markets advisory services. Our purpose is to help people, businesses and communities flourish and prosper in a world of risk.
As a global brand with offices located across the US, Canada, Latin America, Australia, Europe and Asia, BMS Group maintains a strong local focus and understanding of market needs. Being independent gives our brokers the freedom to deliver the best solutions and combined with our collaborative team approach, single platform worldwide and renowned personal service, we are the independent broker of choice.
This position will work for BMS Re, the specialist reinsurance arm of BMS Group. BMS Re is reshaping reinsurance by aligning interests with our clients and enhancing their success with advice and delivery models that service their unique needs. BMS Re has a proven ability to execute in reinsurance and capital markets worldwide.
For more information on BMS and BMS Re, visit us online at bmsgroup.com or follow us on LinkedIn and Twitter.
Find out what it's like to work at BMS Re by clicking here
Executive Assistant
Position Overview :
The Executive Assistant will manage the day-to-day administrative responsibilities in support of (3) Senior Executives. We are looking for an experienced executive assistant who has a passion for organizing, has a demonstrated ability to anticipate the needs of busy executives and has strong computer skills.
Essential Responsibilities :
- Manage calendar and schedules of executives. These executives travel extensively, host internal and external colleagues, and attend industry conferences
- Coordinate travel and submit monthly expenses using Concur
- Manage logistics and coordination of meetings and events
- Create and edit documents, spreadsheets, and presentations in Microsoft Word, Excel and PowerPoint
- Provide a welcoming office experience for visitors and employees; manage parking, accommodations, transportation, and restaurant reservations as requested
- Coordinate meetings ensuring all logistics are in place (food, equipment, furniture)
- Manage office supplies for executives
- Partner with other Administrative Assistants to provide back-up support, cover for lunch breaks, vacations, and during other needed times, assist with overflow of work during peak busy times
- Other administrative duties, as needed
Required Education, Experience and Skills :
What's in it for me?
This role offers a competitive salary and exceptional benefits, including the following offerings :
The annual base salary range provided for this position is a nationwide marker range and represents a broad range of salaries for this role across the country. The actual salary advanced to the desired candidate will be based on a number of factors, including geographic location and the skills, education, training, credentials, and experience of the desired candidate.
Employment Practices
BMS is an Equal Opportunity Employer. Through our Diversity, Equity and Inclusion (DEI) vision, we are committed to 'building a culture of belonging for all, valuing diverse perspectives and embracing authenticity.' As such, we have created our 'BMS Together' program, with dedicated training, collaborative committees and intentional partnerships.
BMS offers flexible and hybrid working policies and we're happy to discuss options with you upon application. Please let our team know if you require any adjustments to support you through the application process.
