What are the responsibilities and job description for the Parts Advisor position at BMW of Fairfield?
Job Description:
Location: 2399 Auto Mall Parkway, Fairfield, CA 94533
Department: Parts
Reports To: Parts Manager
Type: Full-time
Essential Duties and Responsibilities
As a Parts Advisor with BMW of Fairfield, you are responsible for accurately and efficiently specifying and filling correct parts for technicians, retail and wholesale customers; at all times providing an exceptional customer experience.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, as assigned. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Punctual and regular attendance.
Handle orders and request for information efficiently via telephone and over-the-counter customers by understanding the manufacturer’s parts system and ordering procedures.
Responsible for accurately specifying and identifying parts needed to meet customer requirements, so that the number of parts returns due to errors is low.
Promote the sale of appropriate parts and accessories by accurately identifying the customer’s needs and promoting the benefits of using genuine OEM parts.
Maintain accurate sales and inventory records of all invoiced items. Accurately cost out parts and accessories on counter tickets and repair orders.
Generate goodwill by greeting and serving every customer anywhere on dealership property courteously and promptly. Listen for and answer phones in an expedient manner.
Provide a high level of personal service to internal, wholesale, and retail customers by assisting them in identifying and obtaining needed parts.
Establish ongoing support relationships with wholesale customers by answering questions and assisting them in obtaining needed parts.
Follow-up on special order items; notify the customer and technician when received.
Follow-up the sales process by issuing parts and accessories to technicians and preparing and pulling orders for delivery and will call.
Record lost sales due to unavailability of parts.
Ability to facilitate online transactions for Parts including, but not limited to Amazon and Ebay.
Adhere to QMS/EXCELL guidelines and programs.
Maintain the appearance and cleanliness of counters, displays, shelves, bins, and customer contact areas by following good housekeeping procedures.
Maintain a good working relationship with peers, Service Advisors, Technicians, Shop Foreman, and other managers to effectively, efficiently, and positively communicate ideas and information.
Customer Relations: attentive to customer needs and responsive to customer inquiries where appropriate.
Team Effort: demonstrate a concern for meeting team/departmental needs through activities such as accepting overtime, following up on needed parts, helping other technicians, and training apprentices.
Practice safe work habits, follow the company’s safety policies, and use personal protective equipment as required.
Perform other duties as may be assigned by management.
Job Required Skills and Knowledge
Must maintain a positive and enthusiastic attitude in all that we do.
Demonstrate high character and achieve high results.
Must maintain a professional appearance and provide friendly customer service.
Maintain effective team member relations.
Ability to maintain emotional control in stressful situations.
Must be able to read, interpret and transcribe data in order to maintain accurate records.
Familiar with current technical developments and products, and the ability to stay current with technical bulletins and product updates.
Exceptional attention to detail and follow-through.
Able to use/learn to use: ASR, dealer DMS system, technical software, and manufacturer's diagnostic equipment as required.
Ability to adapt and support new processes and changes to help in employee and customer satisfaction.
Must maintain a clean, safe working environment at all times.
Possess outstanding work ethic.
Handle all vehicles with care, keep them clean and take precautions to protect all vehicles at the dealership.
Education, Experience and Certification
High School Diploma or equivalent work experience.
Prior experience as a Parts Counter Person, is preferred.
The ability to work independently with limited supervision and the motivation to continually increase product knowledge should be evident.
The self-concept of professionals should be coupled with concern for quality service and customer satisfaction.
Must possess and maintain a valid driver’s license.
Must possess and maintain an acceptable Motor Vehicle Record (MVR).
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to speak clearly so listeners can understand, as well as the ability to understand the speech of another person.
Adequate physical ability including sufficient manual dexterity, including the ability to operate computers, tablets, phones, key boxes, and other office machines to perform the required job functions.
Visual acuity to see details of objects that are less than a few feet away. Requires extended screen time, including reading and entering information on multiple computer screens.
Must be able to sit or stand in a stationary position for extended periods of time.
Must be able to climb into and out of cars numerous times each day.
Requires frequent reaching, bending, repetitive hand movements, twisting, standing, walking, climbing stairs, sitting, squatting, pushing, and pulling exerted regularly throughout a regular work shift.
Requires frequent lifting and carrying items weighing up to 50 pounds unassisted.
Ability to work in extreme weather conditions in both summer and winter.
Work Environment
This position operates in a professional dealership environment.
Scheduled shifts will be determined by the manager, with rotating shifts throughout the work week.
Must maintain a clean, safe working environment at all times.
