Purchasing and Financial Analyst

Hiring Company:

Delicatessen Services Co., LLC

Overview:

Responsible for procurement of IT related hardware, software, licenses (including maintenance and support), supplies and consulting services consistent with Corporate policies and procedures. Maintains relationships with vendors and contractors to insure exemplary service and delivery. Support IT Procurement Manager by working together to design, develop and prepare accurate and timely financial reports and analysis, providing financial guidance and general business direction for influencing business decisions and the achievement of department goals. Supports and coordinates the IT team’s training plans, coordination, and finances. Other duties as assigned by the IT Procurement Manager.are accurate and timely financial reports and analysis, providing financial guidance and general business direction for influencing business decisions and the achievement of department goals. Supports and coordinates the IT team’s training plans, coordination, and finances. Other duties as assigned by the IT Procurement Manager.

Job Description:

Essential Duties And Responsibilities

Purchasing

• Negotiate and obtain quotes with pricing, capabilities, technology equipment, licenses, and software, conduct ad-hoc financial reporting & analysis
• Manage the execution of purchase requests through the Service Desk, review each issue for completeness, obtain clarification from customers where required, obtain Request for Quotes (RFQ) when applicable, and oversee the creation, approval, and delivery of all IT purchase orders.
• Ensure that IT Purchasing is the primary contact and communication facilitator between company customers and vendors for all IT-related purchases regardless of origin.
• Compile and release to vendors Requests for Quotes (RFQ’s / RFP’s), as necessary, for both capital and expense projects.
• Search for and evaluate new or alternative vendors.
• Assist in monitoring and reconciling the on-going IT budget and gain alignment on project budgets. Assist in documenting and implementing standards with appropriate policies and procedures to ensure compliance.
• Other duties as assigned by the IT Procurement Manager.
  
  
  

Contract/License Management

• Support, manage, and review, where applicable, all IT contracts for software, hardware, and consulting services across the organization. Interact, where necessary, with corporate legal and Finance to review and modify contracts as necessary.
• Oversee and maintain the license database for license renewals.
• Review alternative lease options or cancelations on hardware or software, where available, with corporate customers when renewals are required.
• Maintain contract management system ensuring proactive management, review, and administration of contract renewals, etc. ensuring cost containment and controls year over year.
  
  
  

Asset Tracking

• Partner with the Service Desk to ensure Asset Tracking tools & processes include end-to-end coverage from initial purchase, asset assignment, and retirement.
• Partner with Finance to ensure alignment on asset inventory and IT budget tracking.
  
  
  

Vendor Management

• Maintain defined standards for sourcing and capabilities including processes, policies, and procedures.
• Ensure engagement rules are followed: NDA, D&B background, etc.
• Partner with Project Management Office ensuring project alignment as outlined on the IT Portfolio.
  
  
  

IT Budgets & Financial Analysis

• Oversee the release, schedule, completeness and tracking of all IT related capital and non-capital projects. Manage project funds via Preferred Pricing, where appropriate, to maximize the expenditures and minimize the cost.
• Support the financial reporting and analysis for overall IT spend.
• Support audit & budgeting processes.
• Provide management with ad hoc analysis and reporting as needed. Assist in compiling, developing, and preparing data for the annual IT budget utilizing historical and current data.
  
  
  

Other Job Functions

• Administer IT contract/consulting staff support services (onboarding/termination process, etc.).
• Ensure compliance with purchasing and accounting policies.
• Advise and assist IT staff in obtaining technical and or support services from vendors.
• Process monthly expense reports for the Company Corporate Card for purchases outside the system.
• Supports and coordinates the IT team’s training plans, coordination, and finances.
  
  
  

Education And Experience

• Bachelor’s degree in Accounting, Finance, Business, Technical or related discipline; will train/mentor the right candidate.
• Preferred but not required, experience working in a fast paced, cross-functional and multi-team environment.
• Demonstrate skills utilizing the Microsoft Office Suite of tools and expert proficiency of Excel is a must, ability to formulate detailed analysis.
• Preferred but not required, experience with IT contracting.
  
  
  

Interpersonal Skills

• Excellent written and verbal communication skills.
• Ability to multi-task, be highly organized, and work autonomously and under pressure. Ability to identify problems and apply creative solutions.
• Proven professional communication, interpersonal, persuasion, presentation, and customer service.
• Ability to maintain confidentiality.
• Ability to adjust priorities and manage time wisely in a fast-paced environment.
• Thoroughness with attention to detail, identifying necessary data elements with minimal oversight
  
  
  

Location:

Sarasota, FL

Time Type:

Full time

Department:

Management Information Systems