Accounts Payable and Purchasing Specialist

Job Posting:  Accounts Payable and Purchasing Specialist

Reports to:  Assistant Superintendent of Finance and Operations

Compensation:  $ 58,000.00 per year, comprehensive benefits package

Terms of Employment: Full-time, Exempt, 12-month position

Pinckney Community Schools is seeking a detail-oriented Accounts Payable and Purchasing Specialist to manage the company’s accounts payable processes while overseeing purchasing activities. This role ensures timely and accurate invoice processing, vendor payments, and procurement of goods and services in compliance with company policies. The ideal candidate has strong analytical skills, experience in financial systems, and the ability to work collaboratively in a team environment.  Opportunities for growth and career advancement.  

Key Responsibilities

Accounts Payable:

• Process invoices accurately and ensure proper approvals before payment.
• Match invoices with purchase orders and receipts to verify accuracy and resolve discrepancies.
• Prepare and execute payments, including checks, ACH transfers, and wire transactions.
• Reconcile vendor statements and investigate any discrepancies or outstanding balances.
• Maintain accurate vendor records, including tax forms (e.g., W-9s) and payment terms.
• Assist with month-end closing processes, including AP reconciliations and reporting.

Purchasing & Procurement:

• Manage the procurement process, including sourcing vendors, obtaining quotes, and negotiating pricing.
• Create and process purchase orders (POs) in alignment with company policies.
• Develop and maintain strong relationships with vendors and suppliers.
• Track and report on purchasing activities to optimize cost savings and efficiency.
• Ensure all purchases comply with budget guidelines and company procurement policies.

Qualifications & Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration or equivalent experience in a related field preferred.
• Strong knowledge of accounts payable processes, procurement procedures, and financial regulations.
• Proficiency in spreadsheets, accounting and purchasing software.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to work efficiently in a fast-paced environment while meeting deadlines.

To Apply:  www.pinckneypirates.org

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, walk and stand. The employee is occasionally required to bend and or twist at the trunk more than the average person. The employee is continuously repeating the same hand, arm or finger motion many times. The employee is frequently required to talk or hear. The employee must occasionally lift and/or move up to 50 pounds such as books and teaching material. Specific vision abilities required by this job include close vision, distant vision and the ability to adjust

focus. The ability to travel to other buildings is required. The position requires the individual to sometimes work irregular or extended work hours and meet multiple demands from several people.

ENVIRONMENTAL ADAPTABILITY:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day. Occasionally the employee may be required to be outdoors for a short period of

time, and therefore subject to varying weather conditions, for purposes of accomplishing the essential functions of this job.

FUNCTIONS OF POSITION DESCRIPTION:

This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The Pinckney Community School District retains and reserves any and all rights to change,

modify, amend, add to or delete from any portion of this description in its sole judgment. This position description is not a contract for employment.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.

The Pinckney Community School District is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Salary : $58,000