Administrative Assistant to Special Education

Purpose: At Leavenworth Public Schools, we are dedicated to providing exceptional administrative support to help our staff and students thrive. We are looking for an organized, skilled Administrative Assistant to join our team of staff who ensure the efficient operation of school business in our buildings and across all district departments. This role involves coordinating office functions, managing communication, and supporting a wide range of administrative and instructional services. If you excel at multitasking, are detail-oriented, and enjoy being a key support resource for both students and staff, this position is a great fit for you.

Reports To: Director of Special Education

Salary: Starting salary is $17.25 per hour, with increases for relevant education and experience 

Qualifications

1. High school diploma or equivalent required.
2. Three years of experience in administrative support or office management.
3. Proficient in using office software (word processing, database management, spreadsheets, desktop publishing, etc.) and office equipment. Experience working with the Google Suite of products is preferred.
4. Strong organizational skills and the ability to prioritize multiple tasks efficiently.
5. Ability to interact positively and professionally with staff, students, and community members.

Key Responsibilities:

• Office and Clerical Support: Coordinate day-to-day office functions to support efficient operations, including managing schedules, handling communication, and assisting with administrative needs across departments.

• Communication and Coordination: Respond to phone calls, emails, and in-person inquiries, directing them to the appropriate staff or department. Ensure smooth communication across the school district and with the community.

• Calendar and Scheduling: Maintain calendars, arrange appointments, schedule meetings, and confirm appointments for administrators and staff. Coordinate logistics for events, including travel arrangements and meeting materials.

• Document and Data Management: Organize and maintain accurate filing systems, including confidential records. Enter and extract data from various databases to support instructional and support services.

• Instructional and Support Services: Prepare materials for meetings (agendas, minutes, presentations), assist in preparing reports for building, district, state, and federal requirements, and ensure all documentation is accurately compiled.

1. General Office Duties: Greet visitors, make arrangements for their comfort, and direct them to the appropriate staff or location. Assist with general accounting duties, including preparing and maintaining budget records for funding accounts.
2. Project Management & Reporting: Manage and report on administrative tasks, including status updates and deadlines for various building, departmental and district projects and reports. Ensure projects and reports are completed efficiently and accurately.
3. Other Duties: Perform other duties as assigned by leadership, contributing to the success and efficient operation of school/department business.

Physical Requirements/Environmental Conditions:

1. Requires prolonged sitting or standing, and use of office equipment including repetitive motions and computer eye fatigue.
2. Requires physical exertion to manually move, lift, carry, or set up office supplies and materials.
3. Must occasionally work in noisy, crowded environments with frequent interruptions.

General Responsibilities:

1. Maintains a students-first focus at all times
2. Works to develop and maintain effective and efficient performance
3. Practices responsible fiscal, facility, and resource management
4. Models positive professional attributes and supports a culture of accountability
5. Keeps abreast of new information, innovative ideas and techniques, tools, office practice and organizational systems.
6. Adheres to all District policies and procedures

Duty Days: 12 month employee, reporting 260 days per year

Evaluation:      Performance of this job will be evaluated in accordance with the provisions of the Board of Education’s policy on evaluation of classified staff.

Salary : $17