Records Administrator II/ III

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Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end-users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day-to-day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com.

We are currently looking for a Records Administrator II/III to work in our Owensboro, KY location.

POSITION DESCRIPTION:

• Assist in the implementation of the Records and Information Management program for Boardwalk Pipelines in accordance with regulatory, legal and company requirements.
• Assist in the management of physical records including oversite documentation and procedures.
• Analyze reports regarding electronic document metadata in coordination with IT and Boardwalk department leaders to validate record ownership and determine appropriate retention periods and processes for retention.
• Investigate and respond to questions regarding retention schedules, retention periods, class ID’s and other related matters.
• Assist Record Owners and other employees with indexing and classification of department records (all media types) and determination of appropriate record Series and retention periods.
• Provide general leadership to RIM personnel regarding, projects, work assignments, training, and day-to-day work efforts.
• Manage assigned offsite storage processes.
• Assist employees with questions regarding the offsite storage transfer sheet.
• Review offsite storage transfer sheets for accuracy prior to the contents of the box being imported and processed for offsite storage.
• Assist with the identification of records for review by record owners to validate continued retention or destruction requirements.
• Assist in leading RIM personnel regarding, projects, work assignments, training, and day-to-day work efforts.
• Responsible for retrieval and processing files and boxes from offsite storage and managing their location status.
• Prepare, secure approvals, and maintain Destruction Certificates utilized during the record destruction process.
• Train personnel to understand and utilize the Retention Schedule and the offsite storage transfer sheet.
• Train record owner and liaisons to properly assign metadata to ensure future retrieval of offsite records.
• Train Boardwalk personnel to locate and review records in Record Management databases.
• Manage shred bin content levels and coordinate assigned Boardwalk’s shredding service activities.
• Scan and/or update contracts and agreements into the appropriate database.
• Communication with all levels of the organization.
• Assist with special projects as requested.

REQUIRED SKILLS, KNOWLEDGE, AND EXPERIENCE:

• 2-5 years experience
• Good written and verbal communication skills
• Good organizational and people skills
• Customer Service Skills
• Ability to analyze problems and present recommended options
• Computer experience (Microsoft Word, Excel, and/or Access)
• Data analysis and database management
• Physically able to lift and move a 40 lb. box and use two or four wheeled dollies
• Works independently with minimal direction and supervision

REQUIRED EDUCATION:

• High School Diploma

PREFERRED EDUCATION:

• Associates Degree

ADDITIONAL INFORMATION:
Boardwalk Pipelines, LP maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hire.

Boardwalk Pipelines, LP is an equal opportunity / affirmative action employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status.