Accounting Manager

OPENS: 01/09/2025 CLOSES: Until Filled REPORTS TO: Chief Operations Officer DEPT. / SCHOOL: Business Office/ Central Campus JOB TITLE: Accounting Manager MONTHS/DAYS: 12 / 234 PRIMARY PURPOSE This position manages and coordinates revenue and expenditure activities of the Accounting Department, including the supervision of the Accounting staff under the direction of the Chief Operations Officer. Responsibilities include sound accounting practices in order to maintain an efficient business office, monitor cash-handling procedures throughout the district, general accounting, analyzing financial data, developing procedures, preparing monthly, quarterly/annual financial reports, performing a variety of other accounting and financial reporting activities, and assisting the Chief Operations Officer. QUALIFICATIONS: Education: Bachelor’s Degree in Accounting or Finance Special Knowledge/Skills: Advanced technical knowledge of school finance, budgeting, accounting systems, and economics Ability to use personal computer and software to develop spreadsheets, perform data analysis, and do word processing Technical knowledge of accounting systems, and economics Working knowledge of financial applications and accounting Strong communication, public relations, and interpersonal skills Ability to develop complex accounting reports, spreadsheets, and develop data Ability to implement policy and procedures Ability to manage budget and personnel Knowledge of governmental accounting and auditing principles established by the Governmental Accounting System Board (GASB) Ability to analyze and interpret financial data and accounting problems Ability to coordinate district functions Knowledge of TEA’s Financial Accountability System Resource Guide (FASRG) Ability to meet established deadlines Experience: Two years’ experience in accounting or school business management or other governmental accounting; schoolwork experience strongly desired MAJOR RESPONSIBILITIES AND DUTIES 1.Manages the district’s accounts payable, accounts receivable, and cash receipting processing functions. Establishes procedures for processes and internal control. 2.Performs weekly check run and monitors processing and controls for accounts payable, accounts receivable, and cash receipts. Prepares documentation for Board approval of warrants issued, canceled warrants, non-warrant expenditures, and electronic payments. Manages the district revolving fund and issues emergency payments as required. Replenishes funds monthly. Coordinates and resolves warrant issues with Jefferson County Treasurer’s office. Trains staff, establishes payment procedures, and administers purchasing card software set up. Reconciles and resolves any outstanding transactions. Manages accounts receivable invoicing and reconciles the accounts receivable subsystem to the general ledger. Reviews aging reports to verify that collections are current. Submits requests to write off bad debts to the Board. Selects, trains, supervises, and evaluates accounting staff in the Business Office. Ensures staff is cross-trained. Audits expenditure allocations for proper coding and compliance with law and district policy. Coordinates the district advance travel fund, petty cash funds, and change funds. Conducts periodic audits of petty cash and change funds, ensures that petty cash funds are replenished on the schedule determined by District procedure, and that petty cash and change funds are re-deposited and reconciled at year-end. Prepares use monthly tax report and transmits payment to Texas Comptroller’s Office. Manages the unclaimed property process for the district. Cancels warrants that are stale dated, notifies staff and vendors of warrants that have not cleared, or deposits held, arranges for the reissue of warrants after receiving the notarized affidavits of a lost warrant, and sends unclaimed property to the Texas Comptroller’s Office. Manages district’s 1099 reporting requirements. Maintains current knowledge of IRS requirements. Develops procedures, maintains files, and issues 1099 reports to vendors and IRS. Validates TIN and SSN numbers. Handles B-Notice issues and arranges for backup withholding. Ensures vendors are set up properly for 1099 reporting. Searches for efficiencies and takes the lead on projects to document and streamline processes. Assists with fixed asset tracking, monitoring, and reporting for audit purposes. Monitors, manages, trains, and establishes procedures for all local revenues, including cash handling, cash transport, point-of-sale systems, credit card programs, and ACH programs. Performs periodic reviews of district cash handling activities. Collaborates in efforts to implement, monitor, and revise accounting policies, procedures, and forms for the effective and efficient operation of the district. Collaborates with other business office staff to maintain and update the department SharePoint site ensuring electronic resources for schools and departments are current and relevant. Assists in training school and departmental staff to perform their accounting duties efficiently and effectively and in compliance with requirements of good internal control and district policies and procedures. Provides ongoing advice and direction to such staff on accounting procedures and policy. Assists in year-end closing process and annual financial reporting. Performs various year-end accounting functions, such as overseeing the year-end close of payables and receipting processes, assisting in payables cutoff review, verifying that transfers of open purchase orders to the new fiscal year are correct, calculating the allowance for bad debts balance at year-end, and performing the equipment transfer analysis. Maintains accounting system as it relates to cash receipts, point of sale systems, accounts receivable, and accounts payable. Communicates with the technology department and various software vendors. Trains staff on software applications, problem solves, edits set-up, and performs necessary utilities. Reviews and requests adjustments to Accounting Department user security levels consistent with individual job functions as appropriate for segregation of duties and internal control. Maintains current knowledge of rules, regulations, legislation, technology, and procedures governing school district accounting. Implements new procedures; learns new skills as required. Maintains current knowledge and skills in generally accepted accounting principles, internal control, word processing, spreadsheets, and computer software. Maintains central files of all contracts entered into by the district. Maintains vehicle registration records and property deeds. Provides support as requested to the state auditor; researches transactions and answers questions about internal controls and procedures. Assists with special projects. Performs other tasks as assigned. WORKING CONDITIONS: Equipment Used: Computer with appropriate software, printer, calculator, copier, facsimile machine Mental Demands: Ability to communicate effectively (verbal and written); receive directives as assigned; work with numbers in an accurate and rapid manner; meet established deadlines; maintain accurate and auditable records; maintains emotional control under stress; work with frequent interruption Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer and calculator; occasional prolonged and irregular hours; extended hours as needed. This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate. ABOUT BOB HOPE SCHOOL Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual-Language campus. Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur, Beaumont, and Baytown, Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School. Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.