Accounts Payable Manager - Shared Services Center

Competencies

Competencies are used to help gauge performance and success in this position.

The four (4) competencies for this position are Communication, Teamwork, Interpersonal Relationships & Accountability and Decision Making.

Position Summary

The primary responsibility of this position is to lead the accounts payable department for the dealership accounting group through installing effective and efficient processes that follow internal guidelines. Ensures timely vendor payments and properly recognize expense in the general ledger.

Core Responsibilities

Responsibilities described in this section are fundamental to success in this position.

• Ensure timely and accurate posting & paying of all approved vendor invoices
• Seek out training and development opportunities as needed to support AP team
• Hire and train accounts payable staff to timely process large volume of vendor invoices and payments
• Ensure proper approvals are obtained for each invoice prior to processing
• Research & install paperless AP system that includes workflow for electronic approval of all invoices
• Effectively setup workflow and continue to improve prosses to gain efficiencies in new AP system
• Review all CDK payable reports (APS) to ensure timely processing
• Install processes to establish how credit invoices are handled timely
• Oversee production of all 1099 reports for all 15 dealerships ensuring timely filing with required state and federal law
• Reviews all W9 records annually and ensures process in place to prevent check issued without a necessary W9
• Document all processes in book format to be used as training manual
• Provide communication with management as it relates to accounts payables
• Uses personal device to provide an additional layer of security for company network and site access through multi-factor authentication
• Adhere to schedules and deadlines as defined by Management
• Meet and exceed individual objectives as defined by Management

Minimum Qualifications

The requirements listed below are the minimum degrees, certifications, knowledge, skill, and/or ability required of this position.

• Accounting Degree Preferred
• 5 years of Accounts Payable Manager experience
• Previous automotive experience preferred
• Valid driver’s license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.

Knowledge, Skills and Abilities

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to communicate with Shared Services, department managers and dealership personnel in professional manner
• Ability to meet and exceed individual objectives as defined by the Management
• Thoroughness, accuracy, and timeliness in completing core responsibilities
• Ability to work with high performing personnel
• Ability to set priorities and work independently
• Strong attention to detail, sense of urgency and ability to produce high-quality work while under deadline pressure
• Excellent written and verbal communication skills
• Must work effectively with internal and external teams, communicating and participating in a constructive manner
• Experience handling high volume of paperwork for multiple internal and external customers
• Ability to adhere to schedules and deadlines as defined by Management
• Strong mathematical/analytical skills
• Strong Microsoft Office skills
• Consistently demonstrates the behaviors of servant leadership while prioritizing team member needs, acting as a trusted advisor, and fostering a culture of respect and empowerment.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand; walk and talk or hear
• The employee is frequently required to sit; use hands to feel; reach with hands and arms; climb or balance and stoop, kneel or crouch
• The employee must regularly lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision and distance vision
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle

Working Conditions

The work environment characteristics described here are representative of those one may encounter while performing the essential functions of this job.

• The noise level in the work environment is usually moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel Requirements

The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to travel within or outside the area. Travel for this position is infrequent.