Billing/Inventory Clerk - Shared Services Center

Position Summary

The primary responsibility of this position is to ensure the proper billing of all new and used car deals and verify information and paperwork provided for stocking in new and used vehicles to the dealership inventory.

Core Responsibilities

Responsibilities described in this section are fundamental to success in this position.

• Responsible for receipt of all monies received for wholesales and dealer trades and organizing all paperwork.
• Accurately bill all car deals into accounting and sales log.
• Responsible for processing dealer trades while posting them into the service system and accounting schedule.
• Maintain accurate vehicle inventory, posting inventory payables, and tracking all vehicles purchased at auction.
• Stock in all new and used vehicles, create a jacket with the assigned stock number and other designated information for each vehicle stocked in.
• Verify all required documentation is in each jacket.
• Process pay-off checks for purchases and mail to appropriate financial institutions in a timely manner. Process checks for purchase units.
• Provide administrative support to management, as necessary.
• Process wholesale vehicle sales documentation and post it into accounting.
• Process all dealer trades for each dealership.
• Assist with projects on an as needed basis.
• Month end schedules and responsible for sending adjustments to each store
• Process out of state titles, tracking liens, and sending to DMV
• Uses personal device to provide an additional layer of security for company network and site access through multi-factor authentication.
• Enforce safety precautions specific to work area.
• Other responsibilities as assigned.

Minimum Qualifications

The requirements listed below are the minimum degrees, certifications, knowledge, skill, and/or ability required of this position.

• Previous automotive accounting experience preferred.
• Previous customer service, collection, or accounting experience or 2-3 years of accounting experience or 2-3 years of detail-orientated, high volume data entry position, or comparable work experience.
• High School Diploma or GED equivalent.
• Valid driver’s license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.

Knowledge, Skills, and Abilities

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to type, ten key, and basic knowledge of Excel.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills; able to work effectively with a wide range of individuals.
• Strong organizational and time management skills. Consistency and thoroughness.
• Experience handling high volume of paperwork for multiple internal and external customers.
• Strong mathematical/analytical skills.
• Demonstrated resourcefulness and ability to take initiative in development and completion of people and projects.
• Demonstrates dependability through good attendance and adherence to timelines and schedules.
• Produce high-quality work while under deadline pressure.
• Strong PC skills.
• Willingness to continue professional development.
• Ability to set a positive example for others by consistently displaying servant leadership behaviors in daily actions and decisions.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear.
• The physical demands of the job include the use of hands and fingers, reaching, bending, sitting, lifting, climbing, stooping, kneeling, crouching, and driving.
• The employee must regularly lift and/or move up to 25 lbs.
• Specific vision abilities required by this job include close vision and distance vision.
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle.

Working Conditions

The work environment characteristics described here are representative of those one may encounter while performing the essential functions of this job.

• The noise level in the work environment is usually moderate.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Travel Requirements

The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to travel within or outside the area. Travel for this position is infrequent.