What are the responsibilities and job description for the Dealership Controller - Shared Services Center position at Bob Moore Auto Group?
Dealership Controller - Shared Services Center
Competencies
Competencies are used to help gauge performance and success in this position.
The four (4) competencies for this position are Customer Service (Internal External), Communication, Adaptability & Flexibility, and Decision Making.
Position Summary
The primary responsibility of this position is to directly lead the accounting manager team in the centralized accounting environment ensuring timely and accurate financial reporting.
Core Responsibilities
Responsibilities described in this section are fundamental to success in this position.
- Lead the accounting managers in centralized accounting ensuring timely and accurate financial reporting
- Oversee the communication and support with each dealership management team
- Assist Shared Services combined staff in developing efficient process and procedures
- Assist in recruiting, hiring, training, and growing of accounting team
- Develop and institute comprehensive training plans for Accounting Managers
- Ensures accounting managers are knowledgeable on each manufacturer program and how they work
- Performs monthly balance sheet account review and analysis and performs monthly account schedule review
- Reviews the reconciliation of general ledger accounts with outside bank sources, bank reconciliation, reserve accounts, factory payable and floor plan payable
- Review and audit payroll calculations to pay plans ensuring consistent and accurate pay is processed quarterly
- Manage cash and report any cash needs such as loans or additional capital required to meet working capital guidelines with time for discussion
- Ensure corporate payments are completed monthly (dividends, etc.) and ensures intercompany balances are paid weekly
- Ensure issuance of accurate timely financial statements to all requiring entities
- Issue monthly expense comparisons of actual to prior year and forecast
- Develop templates for accruals, payroll calculations and other areas for efficiencies and consistencies
- Issue monthly recap reviews of each dealership summarizing major financial performance areas
- Provide monthly combined financial statement, compensation reporting and other reports to finalize monthly
- Provide financial analysis as needed and assists with annual forecast
- Ensure compliance with internal policies and procedures and reporting any issues or concerns
- Ensure compliance with all manufacturer policies, programs and bonus money opportunities
- Ensure compliance with local, state and federal government reporting requirements and tax filings
- Finalize and audit year-end tax packets, ensuring they are completed accurately and timely for auditors
- Standardize all templates used by accounting managers and staff accountant
- Standardize all pay templates used to calculate manger pay
- Standardize posting templates and due dates for all journal entries needed to close a month, majority of these should be posted by the 15th of each month
- Standardize all processes for month end close
- Uses personal device to provide an additional layer of security for company network and site access through multi-factor authentication
- Other responsibilities as assigned by Director of Accounting
Minimum Qualifications
The requirements listed below are the minimum degrees, certifications, knowledge, skill, and / or ability required of this position.
Knowledge, Skills, and Abilities
The requirements listed below are representative of the knowledge, skill, and / or ability required.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Working Conditions
The work environment characteristics described here are representative of those one may encounter while performing the essential functions of this job.
Travel Requirements
The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
