Administrative Assistant

Job Title Administrative Assistant

Department Warehouse

Location On-site

Shift 8 hour day shift, Monday - Friday, 830 AM - 500 PM

Wage Starts at a base of $22.93/Hr

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Company Overview At Bob’s Red Mill, we inspire joy with wholesome foods. Since 1978, we have been leading the natural foods industry by providing our customers with good food that makes them feel great. Wholesome means ensuring our food is of the highest quality, empowering and supporting our diverse group of employee owners, respecting our planet, and bettering our communities. We believe that joy is for everyone.

We believe taking care of our community starts with giving our employee owners the resources to take care of their physical, mental, financial, and future well-being by offering a leading benefits package.

• Medical, Dental, and Vision Insurance
• 401k, Profit Sharing Program, and Employee Stock Ownership Program (ESOP)
• Paid Holidays & Vacation
• Employee Assistance Program - counseling, legal issue support, financial guidance, and more.
• Tuition Reimbursement
• Childcare Discounts
• And MORE!
  
  
  

Purpose To inspire joy with wholesome foods.

Values Respect, Teamwork, Accountability, Determination

Position Overview The Administrative Assistant provides logistical and operational support within the Warehouse and Receiving departments

Essential Job Functions

• Assists in preparing paperwork for inbound and outbound shipments.
• Directs truck drivers to bay doors.
• Assists with shipping and receiving appointments.
• Provides excellent customer service to drivers and other customers.
• Follows basic shipping procedures and meets all deadlines.
• Assists with validating receiving and shipping documents and reviews for accuracy.
• Assists with monitoring ERP data and identifies inconsistencies and errors.
• Supports the Transportation Logistics Manager on inputting freight PO’s when needed
• Complies with all company policies and procedures and operates all equipment in a safe and food-safe manner.
• Complies with Bob’s Red Mill food safety policies and procedures including adherence to FDA regulations, Safe Quality Food (SQF) Standards, and Good Manufacturing Practices (GMPs).
• Responsible for reporting food safety and quality concerns to Supervisors and/or Department Manager.
• Performs other duties and tasks as assigned.
  
  
  

Knowledge, Skills, and Abilities

• Ability to work independently and in collaboration with others.
• Ability to perform accurate and timely data entry.
• Familiarity with common office equipment.
• Ability to follow exact procedures and protocols.
• Ability to work effectively with a team using direct communication, respect, and creativity.
• Ability to stay organized and meet deadlines.
• Skilled in using Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
• Ability to read, understand, and communicate information in English.
• Demonstrates Respect, Teamwork, Accountability, and Determination.
• Ability to work in an environment where exposure to potential food allergens is or may be present.
  
  
  

Supervisory Responsibilities

• None.
• This position reports to the Warehouse Manager.
  
  
  

Education and Experience

• 1 or more years of administrative or clerical experience, AND
• High school diploma or equivalent; OR
• Any combination of education and additional years of experience that provides the necessary skills, knowledge, and ability to perform assigned tasks.
  
  
  

Preferred Skills

• Familiar with inventory management.
• Familiar with shipping and receiving procedures.
  
  
  

Willing to Train

• Skilled in using ERP and supporting software.
• Familiar with routing and shipping schedule processes.
  
  
  

Physical Demands

• Position requires the ability to sit for up to approximately 2 hours at a time.
• May be required to lift items weighing up to 50 pounds.
  
  
  

Work Environment

• The primary work environment for this position is within an office setting. There are no adverse conditions associated with this position.
• Employees will be exposed to common food allergens.