CATERING & EVENT COORDINATOR

Description

Position Summary:

The Social Activities Coordinator is responsible for supporting the planning and execution of all Member activities and entertainment at Boca Woods Country Club including but not limited to all holiday, entertainment, & events for minors. The position will use a creative approach to create memorable events and use their creativity to support, develop, and implement activities, partnerships, and events for team members, Members and Member guests.

Responsibilities:

• Assists Catering and Events Manager with support and execution of holiday, specialty dining, entertainment, & events for minors.
• Partners with the Catering and Events Manager to book, develop contracts, and organize payments with entertainment vendors.
• Proactively manages the billing process and completes profit & loss (P&L) statements to assess financial outcomes for all events.
• Works directly with the Catering & Events Manager to assist with catering orders and events.
• Collaborates with the Director of Dining Operations, Operations Manager, Food and Beverage Manager, Executive Chef and all other necessary departments on event planning initiatives for team members, Members, and guests.
• Aid the Catering and Events manager in adherence to fiscal year budgets by closely tracking all expenses for each event.
• Effectively communicate all event plans, including but not limited to, themes, decor, & menus with the House Committee and department management teams. 
• Submit finalized flyer request forms for all assigned events to communications team on or before their requested deadlines.
• Ensures event reservations are open and/or scheduled to be opened in accordance with the communications department’s deadlines for event promotion. 
• Ensure the details of events are adequately communicated through the creation of BEOs (Banquet Event Orders).
• Communicate effectively in writing and/or expressively.
• Greet Members/guests in a professional manner and make them feel welcome and comfortable.
• Adhere to event calendars and deadlines to contribute to the successful delivery of each event.
• Executes designated events throughout the calendar year.
• Attend mandatory staff meetings.

Requirements:

• Minimum of 1 year of experience in event planning, social coordination, or a related field.
• Exhibit excellent time management, multitasking, and organizational skills.
• Possess the ability to handle complex issues.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Knowledge of social media and marketing strategies for event promotion.
• Familiarity with proper budgeting and contract negotiation for events.
• Demonstrate strong interpersonal skills.
• Proficient in Microsoft Programs (word, excel, and outlook)

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel objects, tools, or controls, talk or hear, taste or smell.  The employee is frequently required to walk. The employee is occasionally required to reach with hands and arms.  The employee is occasionally required to stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles and is frequently exposed to extreme cold and extreme heat.

The noise level in the work environment is usually loud.

Compensation:

• Salary is commensurate with experience.

This is a full-time position eligible for full benefit package such as: 

• • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Company Paid Life Insurance
  • Supplemental Life Insurance
  • 401(k) Retirement Savings Plan with Company Match
  • Vacation Time
  • Paid Sick/Personal Time Off
  •  Holiday Pay

Qualifications