What are the responsibilities and job description for the Legal Secretary position at Bodman?
We are looking for a Legal Secretary to join our team. We are seeking talented individuals who are committed to excellence and thrive in an environment of collaboration.
Key Responsibilities
As a Legal Secretary, you will work closely with administrative support staff (word processing, office services, and receptionists) to:
· Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts.
· Input attorney’s time and ensure that timesheets are delivered to the appropriate person in a timely manner.
· Process bills; proof billing sheets; review and edit bills; and assist attorneys with tracking client invoices, payments, and unique billing arrangements.
· Set up and maintain client and firm files; manage daily mail; request conflict of interest checks; and maintain respective attorney calendars and deadline reminder systems.
· Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).
· Draft and proof simple pleadings and correspondence, as directed.
· Contact clients, courts, counsel, experts, witnesses, etc. via phone, e-mail, and/or correspondence to act as a liaison in scheduling/coordinating meetings, depositions, etc.
· Maintain good public relations with clients; and observe confidentiality of attorney-client relationship.
· Work with junior and senior level attorneys in a variety of practices.
Skills, Knowledge and Expertise
An ideal candidate has:
· A resourceful mindset, with a desire to explore and learn new skills and technology.
· 4‐6 years of legal secretarial experience supporting senior level management, preferably in more than one practice area such as litigation and corporate.
· Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.
· Possess excellent proofreading abilities for law office correspondence and legal case matters, and the ability to perform non‐complex arithmetic calculations when verifying calculations on forms and documents.
· Ability to organize and prioritize numerous tasks and complete them under time constraints.
· Possess excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion as you will service and partner with a diverse group of clients, attorneys and staff.
About Bodman PLC
Bodman PLC is one of Michigan’s leading business law firms in the Midwest with more than 160 lawyers. We have a diverse client base that includes individuals and businesses in a variety of industries, with an emphasis on financial services, automotive, real estate and construction, technology, manufacturing, health care, and other sectors.
Department
Administration
Employment Type
Permanent - Full Time
Location
Ann Arbor, MI
Workplace type
Hybrid
