Support Staff (BPSG) - HR Coordinator

About Bodwé Professional Services Group

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We enhance space and place in partnership with clients that span the country and business sectors, offering full-service architecture and engineering services as well as contract support services for federal agencies. We design and build, preserve and restore, mitigate and manage, serve and problem solve.

Position Summary

The HR coordinator is responsible for managing administrative tasks within our Company"s human resources department, including recruitment support, employee recordkeeping, onboarding new hires, benefits administration, and acting as a primary point of contact for employees regarding certain designated needs, essentially serving as a liaison.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or careers@bodwegroup.com

Essential Duties and Responsibilities

The following inexhaustive list of duties represents a sample of work routinely performed by this role :

Onboarding / Offboarding Coordination

Manage and oversee entering new employees and removing separated employees from various HR systems used, currently those are Concur, ePoster, Deltek, Directory, and Primary O365 Teams. Liaise with the Branch Operations Specialist and IT Operations Specialist to communicate with new employees regarding equipment shipping, new hire box shipping, and work-from-home equipment procedures. Initiate pre-hire onboarding and offboarding processes such as IT Intake Form, Onboarding and Offboarding Forms, and background checks.

Benefit Coordination

Audit and reconcile invoices to benefit the administration system. Act as first line of defense for benefit-related inquiries from employees. Ensure employee resources on Microsoft Teams are up to date and current. Send monthly reminder emails about benefit reminders. Pull weekly reports from the human resources information system (HRIS) to provide finance for reconciliation.

HRIS System Coordination

Assist employees in resetting passwords for Concur, Deltek, and ePoster. Provide tier 1 support answering questions about timesheet or expense report entries.May help update, maintain, and create templates, workflows, employee records, and reports within HRIS.

Recruiting Coordination

May assist in setting up job requisitions in HRIS. Screen candidates against requirements and make recommendations to the Sr. Technical Recruiter and HR Specialist to interview. As requested, may source candidates on LinkedIn or various systems. Assist with role description creation, ensuring that the format and posting follow company standards and conventions.

Administrative Coordination

Liaise with the tax set-up vendor to add new states and close states of tax registrations. Monitor incoming tax paperwork, review them, and take needed action as required. Respond to various tax agency paperwork and notices in HRIS.

Qualifications and Experience

Required Education, Licensure / Certifications, or Experience :

Bachelor's degree in human resources, business administration, or another related field Must be able to attain and maintain a valid driver's license and be considered insurable under our business insurance policies Ability to learn software systems quickly and find resources as needed Must be proficient or able to learn O365 programs Must be able to maintain confidentiality related to protecting information Excellent communication and interpersonal skills Strong organizational and time management abilities Detail-oriented with high accuracy in data entry Proficiency in Microsoft Office Suite and HR management systems Knowledge of employment laws and regulations Ability to multitask and prioritize effectively Problem-solving and conflict-resolution skills

Preferred Education, Licensure / Certifications, or Experience :

SHRM or HRCI Certification is a plus but not required Experience with Deltek Vision or Costpoint, Rippling, and SharePoint Any familiarity with recruiting practices, LinkedIn Boolean searches, and passive sourcing is helpfulAny familiarity with federal contracting is helpful but not required

Working Environment

This is a hybrid position that requires the employee to be in the office a minimum of three days a week. When not working from a home office, remotely, or onsite at a project location, the employee performs most of the work in a temperature-controlled office environment. On occasion, the employee may be exposed to operating noise from office or technical machinery during its operation.

Physical Demands

Sitting / Standing : This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.

Walking : This role requires the ability to move about inside the office to access the required technological equipment.

Stooping / Kneeling / Crouching / Crawling : This role may require stooping to reload printer trays with print paper, moving equipment, and managing cords.

Using Hands / Fingers : This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.

Talking / Hearing : This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.

Seeing : This role requires seeing, viewing, and distinguishing all aspects of internal and external communications.

Carrying / Lifting : This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order :

First, to qualified Pokagon Band citizens; andSecond, to qualified spouses, and qualified custodial parents; andThird, to other qualified Native Americans; andFourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Reporting Branch : Support Staff Branch

Reporting Entity : Bodwe Professional Services

Fair Labor Standards Act Status : Non-Exempt

Hours Per Week : 40

Reporting Status : Hybrid

Reports To : HR Director

Manages Others : No

Overnight Travel : None (May travel regionally in Southwest Michigan to Battle Creek or Grand Rapids)

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