Payroll & Benefits Administrator (Remote)

Description

The Body Art Alliance (BAA) is at the forefront of innovation, creating the tools and products to better serve our artist. From the first truly wireless tattoo machine, to the groundbreaking novel tattoo parlor on a cruise ship, BAA has cultivated the industry and been the “first of many.” We are dreamers, artists, creatives, innovators and pioneers, driven to propel the body art community across the world.

We’re here to elevate, empower and take our industry to the next level. Our family of brands will continue to be led by their day one founders and continue to create and oversee our innovative product lines. While we are better united, our brands will always have that special touch that makes them unique. Our new partnership will allow us to create, design and manufacture products, create best-in-class educational content that transcends, and have a direct social impact in the communities we serve.

The Body Art Alliance welcomes you home! Discover all that we offer and join our winning team.

ABOUT THE ROLE:

The Payroll and Benefits Administrator will conduct the organizations payroll and benefits functions, ensuring wages are paid on time and accurately, and payroll and benefits processes and procedures remain in compliance with government regulations.  This position is also responsible for the ongoing operation, implementation and standardization of the HRIS utilized to process payroll, performance reviews, recruitment and other HR related functions. 

RESPONSIBILITIES:

• Process bi-weekly multistate payroll for 350 employees.  
• Ensure compliance with applicable federal, state, and local regulatory reporting requirements and guidelines and Company Policies and Procedures and internal control directives. 
• Respond timely to employee inquiries and requests regarding payroll matters. 
• Assists with annual and New Hire open enrollment of the benefit and 401k plans; conducts benefits orientations and explains benefits self-enrollment. 
• Provides support for employee inquiries regarding benefits eligibility and participation, provides claims assistance and works with the Human Resources Managers in support of benefits programs and operations. 
• Organizes, updates and files benefit related forms, notes, reports, annual audits and archival data while adhering to PHI and HIPPA requirements. 
• Administers COBRA enrollments/changes. 
• Facilitates the application of payroll, unemployment and various local/municipal taxes as the organization expands into new states. 
• Work with Payroll System Representative to investigate and resolve complex payroll problems according to FLSA, State Wage and Labor Code, Homeland Security and IRS regulations, and company policies and procedures. 
• Process and track change authorizations for supplemental earnings such as bonuses, commissions, stipends, etc.  
• Conduct HR Audits; run reports weekly & biweekly to complete checks & balances for the HR Managers (Variable Pay, Bereavement, 401K, New Hires, Terminations, PTO, Bonuses)
• Maintain records and statistics for all general payroll processes, such as IRCA, direct deposit, stop payments, bank reconciliations. 
• Document and update payroll related policies & procedures; Make ongoing enhancements and workflow improvements to the payroll process as it intersects with department managers from multiple business lines in multiple states. 
• Prepare various payroll and management reports and complete payroll related journal entries. 
• Review and reconcile quarterly payroll taxes and payroll, benefits and 401K invoices. 
• Process off cycle, final checks, special pay and manual checks as requested by Human Resources or Accounting. 
• Maintain confidentiality of sensitive employee data; ensuring all payroll information, files and records are maintained in accordance with federal, state, and local laws and requirements. 
• As needed, submit time sheets to Temp Agencies, and submit the approved invoice to Accounting for payment & reconcile the invoices monthly; complete the Temp Labor Worksheet monthly for the company Controller. 
• Prepare HRIS access request forms (add, change, revoke). 
• Perform other duties and special projects as requested by management. 

SKILLS FOR SUCCESS:

• Ability to deal sensitively with confidential material. 
• Strong interpersonal (verbal and written) communication skills. 
• Ability to communicate with various levels of management. 
• Decision making, problem-solving, and analytical skills. 
• Time management, organizational, multi-tasking, and prioritizing skills 
• Ability to work independently, self-starter, energetic. 
• Able to work in a fast- paced environment and adaptable to on-going change. 
• Strong HRIS and/or database usage and reporting  
• Active listening; critical thinking  
• Social perceptiveness 

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Associates degree (or equivalent experience) or higher required with courses taken in Human Resources, Accounting, Business, Economics and Finance. Bachelor’s degree preferred; basic knowledge and understanding of general accounting concepts (P&L, Balance Sheet, General Ledger, Journal Entries, Debits and Credits). 
• 3 years’ experience in a corporate payroll department. Ideal candidate will have experience within small to medium size companies with multi-state locations. 
• Experience with payroll/HRIS platform required; experience with report writing tools and time & attendance system. Paycom experience preferred.
• Ability to operate independently and earn the full confidence of senior management. 
• Strong knowledge of federal and state wage and hour laws, as well as payroll and government reporting procedures. 
• CPP is preferred. 
• Proficient in business systems applications such as Microsoft Outlook, Word, Excel 

WHAT'S IN IT FOR YOU?

We are constantly adapting to provide our employees with an optimal workplace. We believe that your work should be engaging and rewarding. Below are just a few of the benefits to our employees:  

• Medical, dental and vision offerings 
• Company paid Long-term Disability
• 401(K) employer match up to 4%!
• 100% employer paid life insurance
• Paid time off in addition to paid holidays  
• Tuition Reimbursement
• Wellness Programs
• Employee Referral Program

OTHER THINGS TO KNOW ABOUT THE JOB

• Location: Remote
• Reports to: Assistant Controller

At Body Art Alliance, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and the community we serve. BAA is proud to be an equal opportunity employer.  We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Qualifications