Administrative Assistant

About Us

Hudson Mechanical is a leading provider of commercial HVAC services. We specialize in the installation, maintenance, and repair of heating, ventilation, and air conditioning systems for businesses of all sizes.

Job Description:

We are seeking a reliable and organized Office Aide to provide essential administrative support and ensure the smooth operation of our office. The ideal candidate will be a proactive team player with excellent communication skills and a strong attention to detail.

Responsibilities:

• Provide general clerical support, including photocopying, scanning, and filing documents
• Payment Processing: Accurately record and apply customer payments from various sources (checks, credit cards, ACH, etc.)
• Statement Management: Generate and distribute statements accurately, ensuring adherence to client specifications
• Account Reconciliation: Reconcile customer accounts, resolve discrepancies, and maintain up-to-date records.
• Collections: Proactively follow up on past-due accounts, communicating with clients to facilitate timely payments.
• Customer Service: Respond to customer inquiries regarding billing and payments with professionalism and efficiency.
• Reporting: Assist in the preparation of weekly/monthly accounts receivable reports.
• Data Entry: Maintain accurate and organized records within our accounting software (QuickBooks)
• Perform other administrative tasks as assigned
  
  

Qualifications:

• High school diploma or equivalent
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy
• Ability to maintain confidentiality.
• Positive attitude and strong work ethic
  
  

Benefits:

• Competitive salary and benefits package depending on experience
• Opportunity to work on a variety of challenging projects
• Stable work environment with a growing company
• Chance to contribute to the success of a vital industry
• Paid training
  
  

Pay Rate:

• $20based on experience and knowledge
• This is a part-time position with 16 hours a week
  
  

This role provides an engaging open office atmosphere that fosters collaboration and creativity in a group setting.

If you believe this position is a good fit for you, please apply to join us and become part of a supportive and dynamic work environment.

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