Executive Assistant, C-Suite (BODYARMOR)

BODYARMOR is a fast paced, dynamic environment where brand builders work together with the goal of becoming the number one sports drink! Extreme passion and teamwork are the essentials of being a successful member of the BODYARMOR team. BODYARMOR builds camaraderie amongst co-workers, and helps develop valuable relationships, with common goals in mind. BODYARMOR exudes an entrepreneurial culture combined with the resources and insight of one of the world’s most iconic companies, The Coca-Cola Company, which acquired BODYARMOR in 2021. This unique environment gives people the ability to go above and beyond expectations, multi-task, meet deadlines, and have fun accomplishing goals.

BODYARMOR is looking for an Executive Assistant, C-Suite to join our team.

BODYARMOR is looking for a full-time Executive Assistant to support (a) Executive Team leader(s) as needed based out of Whitestone, NY. Key responsibilities will include clerical duties, calendar coordination, arranging travel itineraries and logistical support, communication with key stakeholders, and meeting management. The EA must operate with a high level of professionalism, handling sensitive information with the utmost discretion.

Responsibilities

• Responsible varying administrative duties including, but not limited to scheduling, travel, lunch, correspondence, and meeting set-up and break-out to meet specific timelines.
• Heavy day to day calendar management with attention to detail and follow up both internally and externally as needed.
• Manage the coordination of all travel arrangements and logistics (hotel, rental car, restaurant reservations, and other travel-related needs) on behalf of the leader.
• Administrative and clerical responsibilities such as word processing, file management, presentation support, heavy emailing.
• Organize and set priorities among a variety of complex tasks, including a high volume of regularly occurring work for the Whitestone office.
• Preparation of necessary materials to ensure that Sr. Management has appropriate information for meetings, presentations, events, and special projects
• Planning and coordinating external and internal meetings, including room booking, catering, and hotel/dinner reservations, and occasionally capturing meeting minutes
• Communicate effectively across all departments to notify of any Whitestone site changes and updates, ensuring alignment across offices as needed.
• Manage various expense reports through Concur
• Assist with personal/family travel when it intersects with business
• Ensuring office is tidy and conference rooms are cleaned and set-up prior to and after meetings
• Partner with the Whitestone building to coordinate visitors, new hires, and work onsite ensuring appropriate BODYARMOR team members are notified and aligned
• Collaborate with onsite team members to support any impromptu and ad hoc administrative needs
  
  

Requirements

• Bachelor’s Degree
• 4 year experience in Administrative Assistant experience
• Proficient in Microsoft word, Excel, PowerPoint, Outlook
• Hybrid schedule in Whitestone, NY (in-person Tuesday, Wednesday, Thursday)
• Ability to take initiative, work independently and in teams, and follow-through on assignments
• Collaborative worker with a can-do attitude and excellent interpersonal skills
• Detail-oriented and efficient; excellent organizational skills, and ability to multi-task
• Ability to handle pressure and manage frequently changing priorities
• Ensure high level of accuracy in all details and manage priorities
• Ability to lift boxes and stock kitchen as needed
• Position requires in-person attendance at bi-annual company retreats/meetings (locations may vary year to year)
• May require some travel by both car and plane
  
  

Skills

Administrative Organization; Scheduling; Expense Management; Working Independently; Communication; Travel Management

Pay Range:$85,900 - $103,000

Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Annual Incentive Reference Value Percentage:7.5

Annual Incentive reference value is a market-based competitive value for your role. It falls in the middle of the range for your role, indicating performance at target.