Data Entry Clerk (Operations) 24-25 SY

Position Summary

Entry-level clerk for the Operations Department.

Qualifications

• High School Diploma or GED
• One to three years of secretarial experience, preferably in public education environment and/or architectural/engineering/construction office.

Responsibilities

• Data Entry: Inputting, updating, and maintaining accurate records and databases.
• Compile, maintain physical and computerized files including sorting and filing documents, records, and paperwork in an organized manner as required.
• Handling incoming and outgoing mail, emails, and phone calls. Take reliable messages and route to appropriate staff.
• Coordinating appointments, meetings, and events. Schedule meetings and maintain bond program calendar.
• Prepare written correspondence, forms, schedules, and reports using personal computer.
• Order, receive, store and issue supplies when needed.
• Prepare and process purchase orders.
• Processing contractor, architectural and engineering invoices, and payment applications.
• Assisting with various office tasks as required.

Knowledge and Skills

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing. Must be proficient in Word, Excel, Outlook, and PowerPoint

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment; other specialized and adaptive equipment used by students
• Posture: Frequent standing; kneeling/squatting, bending/stooping, pushing/pulling, and twisting
• Motion: Frequent walking and reaching
• Lifting: Frequent light lifting and carrying (less than 15 pounds); Occasional heavy lifting (45 pounds or over).
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise; exposure to biological hazards (bacteria, communicable diseases)
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Salary Information:

Work status: Non-Exempt

Pay grade: PP03

Days: 212

Months: 11

At-Will: Letter of reasonable assurance (LORA)