Secretary Counselor 24-25 SY

Position Summary

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Minimum Requirements

• High school diploma or GED equivalent recognized by the Texas Education Agency or a regional accrediting agency.
• Must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the candidate.

Preferred Qualifications

• Three (3) years clerical experience.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets and databases, and do word processing
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice with some direction
• Effective organizational, communication, and interpersonal skills

Essential Functions/Key Responsibilities

• Records, Reports, and Correspondence
• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.
• Reception and Phones
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.
• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Assist in campus office as needed.
• Maintain confidentiality.
• Other duties as assigned.

Supervisory Responsibilities

• None.

Working Conditions

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Frequent walking, Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: Work inside, may work outside; regular exposure to noise.

Mental Demands: Maintain emotional control under stress; work with frequent interruptions and prolonged or irregular hours.

Non-Discrimination Notice:

Boerne Independent School District, as an equal opportunity educational provider and employer, does not discriminate on the basis of race, color, national origin, sex, age, or disability in educational programs or activities that it operates or in employment decisions.