What are the responsibilities and job description for the Specialist, Inventory Control position at BoF Careers?
Position Overview
The Inventory Control Specialist is responsible for analyzing departmental reports to identify inventory discrepancies and process systematic adjustments to reconcile physical and financial inventory. Specialist will process timely and accurate financial adjustments in accordance with Delegation of Authority. They will facilitate the release of customer and store orders through administration of IBTs and Unselected/Open order processes. Specialist will perform cycle counting and variance reconciliation. Assuring our 99.99% accuracy levels to both our international and domestic replenishment markets through auditing outbound cartons and confirming the contents of the carton are within compliance (sku count, sku, compliance regulation by country, VAS requirements) and match the shipping manifest.
Shift: Monday-Friday 12:00pm-8:30pm.
Key Accountabilities
Utilization of Tiffany systems for processing of all inventory adjustments and product movements in accordance with Sarbanes-Oxley, including:
The Inventory Control Specialist is responsible for analyzing departmental reports to identify inventory discrepancies and process systematic adjustments to reconcile physical and financial inventory. Specialist will process timely and accurate financial adjustments in accordance with Delegation of Authority. They will facilitate the release of customer and store orders through administration of IBTs and Unselected/Open order processes. Specialist will perform cycle counting and variance reconciliation. Assuring our 99.99% accuracy levels to both our international and domestic replenishment markets through auditing outbound cartons and confirming the contents of the carton are within compliance (sku count, sku, compliance regulation by country, VAS requirements) and match the shipping manifest.
Shift: Monday-Friday 12:00pm-8:30pm.
Key Accountabilities
Utilization of Tiffany systems for processing of all inventory adjustments and product movements in accordance with Sarbanes-Oxley, including:
- Processing all necessary adjustments (return to stock, damage, right/wrong, etc.) in accordance with Delegation of Authority
- Administration of Missing Assets through the Missing Asset Reporting process, including investigation and write-offs
- Monitoring the Inter-building Transfer(IBT) spreadsheet, investigation of stock levels and prior IBT movements along with entry of requested Manual IBTs
- Processing Reallocations and maintaining the SR Reserve as necessary
- Cancellations of Distribution Orders and Picktickets
- Investigation and resolution of pick exceptions and packing issues
- Consolidating SKU's from multiple locations
- Creating, monitoring, performing second counts, and reconciliation of cycle counts including investigations and inventory adjustments
- Updating and maintaining Item Master
- Increase accuracy outbound levels to 99.99% by successfully auditing outbound cartons against sampling plan by country and rectifying errors encountered during the audit
- Reduce errors shipped out of the Retail Service Center to limit international customs delays and financial implications due to improper importation
- Escalate error findings to allow to meet outbound Turn time and shipping dates
- Walk through distribution shipping dock and visually check all cartons of countries requiring VAS have correct VAS markings
- Utilizing the Unselected report for CFC and EFC and the Open DO report for the RSC to identify orders that have not waved. Communicate with Distribution and Sales Channels for necessary inventory movements for unreleasable picktickets and resolving stock issues pertaining to the unselected orders
- Monitoring and responding to the Inventory Control mailbox, including immediate resolution (if possible) and forwarding of issues to appropriate parties
- Maintain consistent verbal & written communication that is professional, timely and accurate
- Investigation, resolution, updating and communication of SKUs appearing on the following reports: Warehouse comparison reports (RSC, CFC, EFC), China and 768 comparison report, shipped not billed report, international discrepancies and the near miss report.
- Data Entry of outbound carton audit findings through approved software (currently Microsoft Excel)
- Maintain department checklists, forms, schedules and reports
- Walk through Distribution areas and engage employees to identify learning successes and areas of opportunity
- Support Distribution warehouse holiday operations as needed
- Flex between buildings as needed to support staffing needs
- Assist in inventory related projects as assigned including training as needed.
- Work safely at all times by consistently following safe work procedures for an Inventory Analyst, as well as all safety procedures required at your worksite. Promptly report all incidents and safety issues to your assistant manager.
- Relevant work experience
- Strong computer, communication and interpersonal skills
- Detail oriented
- Ability to multi-task
- Ability to interact with all levels of employees
- Ability to work evenings, weekends, and a flexible schedule 10% of the time
- Microsoft Office, particularly Excel
- Bachelor's Degree or higher
