Event Coordinator

Bois Forte Band of Chippewa
5344 Lakeshore Drive Nett Lake MN, 55772 218-757-3261/1-800-221-8129

EVENT COORDINATOR

Opens: February 19, 2025
Closes: March 04, 2025

Department: Health & Human Services Reports to (title): Community Health Program Manager

Job Code: N-10 Job Location: Bois Forte Family Health-Nett Lake, MN

Pay Range: Min: $17.02 Mid: $21.28 Max: $25.53 Supervises: None

Hours/week: 40 Classification: Non-Exempt

Type of Position: Full-Time Effective Date: 05/30/2024

Indian Child Protection
Background:

No Revised Date: 05/30/2024

Telecommute: Up to 25% may be possible

PERFORMANCE EXPECTATIONS

In performance of their respective tasks and duties all employees of Bois Forte Band of Chippewa are expected to conform to the
following:

• Uphold all principles of confidentiality to the fullest extent.

• Adhere to all professional and ethical behavior standards of the tribal government (may also be referred to as “Band”).

• Interact in an honest, trustworthy, and respectful manner with employees, community, visitors, and vendors.

• Comply with Bois Forte Band of Chippewa policies and procedures.

• Maintain a current insurable driver’s license.

• Display respect and understanding of Bois Forte Band of Chippewa traditions and values.

POSITION PURPOSE

The Community Health Event Coordinator performs a higher level of administrative duties including the coordination of special
projects and event planning. This position requires the ability to anticipate tasks that need to be completed and to work
independently with initiative to accomplish tasks while simultaneously completing the daily routine work.

ESSENTIAL DUTIES, FUNCTIONS, & RESPONSIBILITIES

1. Aid in the coordination of offices services such as record control, information gathering and other routine office work.
2. Perform delegated responsibilities to assist the Community Health Department, exercising independent judgment or

decision-making as the situation warrants.
3. Plan, coordinate, and schedule meetings involving the Community Health Department and collaborating partners.
4. Make changes to schedules as deemed necessary.
5. Identify and create event calendar for Community Health Department and collaborating partners.
6. Coordinate all aspects of events, including booking space, food and beverage service, audiovisual needs, event signage,

event marketing, room layout, emcee, speakers, spiritual advisor, drum group, travel to and manage on site production
of events, etc.

7. Propose new ideas to improve the event planning and implementation.
8. Identify persons to serve on the event committee.
9. Create a budget for the event, based on the approved budget of the funding source.
10. Record management both hard copy and electronically.

11. Provide a variety of routine and complex clerical, administrative and technical work in the administration of the
Community Health Department.

12. Research, compile, and prepare data for reports.
13. Assemble materials; prepare agendas, and record minutes and action items for various meetings.
14. Coordinate activities for Community Health department.
15. Assist with travel arrangements for Community Health staff.
16. Receive and distribute incoming mail and faxes.
17. Order and maintain inventory of office supplies, equipment and machines.
18. Answer multi-line telephone system directing caller to destination.
19. Greet visitors; ascertain nature of business and direct visitors to the appropriate staff person.
20. Type or prepare letters, memorandums, forms and reports from handwritten notes or verbal instructions, proofreading

for accuracy.
21. As an employee of the Bois Forte Reservation, will follow the Bois Forte Procurement Policy and any other applicable

procurement requirements when obtaining goods and/or services for the Bois Forte Band of Chippewa.
22. Other job-related duties as assigned by supervisor.

MINIMUM MANDATORY QUALIFICATIONS

Experience: • Six months of experience in health care, public relations, human services, event planning, or
marketing work.

Education: • A.A. degree from an accredited college, administrative support certificate/diploma is
required.
or

• Two years of experience in event planning, administrative support, or program planning and

License/Certification: • Must have a valid Minnesota driver’s license and have personal auto insurance.

Mandatory Knowledge,
Skills, Abilities and
Other Qualifications:

• Must be able to develop a project budget and monitor expenditures.

• Ability to generate spreadsheets, flyers, and other public materials.

• Understand and respect the importance of confidentiality and HIPAA regarding health

• Ability to respond quickly to changing situations and deal with stressful situations.

• Excellent oral and written communication skills.

• Ability to analyze and interpret complex information.

• Ability to establish priorities and multi-task.

• Strong organizational skills with attention to detail and the ability to prioritize.

• Must have a strong computer background with skills and proficiency in Microsoft Office and

• Have the ability to express creativity and demonstrate initiative.

• Must have the ability to deliver oral presentations and procedures on related topics.

• Must have the ability to exercise good judgment and decision-making skills.

• Must have the ability to produce reports and letters as requested.

• Must have the ability to communicate with the public, have strong interpersonal skills and

• Must be accountable, dependable, reliable, flexible to travel and work overtime when

• Must have the ability to work and contribute as a team member.

• Must have a valid MN driver’s license and have personal auto insurance.

PREFERRED QUALIFICATIONS

• None.
  

WORK ENVIRONMENT

Work environment: The work environment characteristics described here are representative to those an employee
encounters while performing the primary functions of this job. Normal office conditions exist, and the
noise level in the work environment can vary from low to moderate. Limited overnight travel may be
required from time to time.

Physical demands: The physical demands described here are representative of those that must be met by an employee to
successfully perform the primary functions of this job. While performing the duties of this job, the
employee may be required to frequently stand, walk, sit, bend, twist, talk, hear and perform repetitive
motions. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in
transport vehicles. The employee must occasionally lift and/or move up to 40 pounds. Specific vision
abilities required by this job include reading, distance, computer, and color vision. Talking and hearing
are essential to communicate with the community, visitors, employees, and vendors.

Mental demands: There are a number of deadlines associated with this position. The employee must be able to handle
frequent interruptions and must also multi-task and interact with a wider variety of people on various
and, at times, complicated issues.

TRIBAL AND INDIAN PREFERENCE

The Bois Forte Band of Chippewa has implemented a Tribal and Indian Preference in Employment Policy. Pursuant to this Policy,
applicants who possess the knowledge, skills, and abilities required by this position, and who are enrolled members of the Bois
Forte Band of Chippewa Tribe will be given primary preference in hiring and employment for this position. Members of other
federally recognized Indian tribes will be given secondary preference for hiring and employment after providing proof of tribal
membership. Tribal and Indian preference is integrated into the interview and scoring process for candidates for job positions.

OTHER

Confidentiality: All employees must uphold all principles of confidentiality to the fullest extent. This position may
have access to sensitive information and a breach of these principles will be grounds for immediate
termination.

Background
Investigation:

This position may be subject to a criminal history background check, a suitability background check
and/or a Fair Credit Reporting Act (FCRA) check. In addition, some positions are subject to a 101-630
background check in an effort to ensure compliance with Public Law 101-630 “Indian Child Protection
and Family Violence Prevention Act.” Candidates must be able to successfully pass all required
background checks to qualify for this position.

Drug Screening: All applicants must successfully pass a pre-employment drug screening prior to beginning
employment and will be subject to random drug testing.

PRE-EMPLOYMENT DRUG TESTING APPLIES. INDIAN PREFERENCE WILL APPLY. UPON PRESENTATION OF DD-214
WHICH REFLECTS HONORABLE DISCHARGE, APPLICANTS WILL RECEIVE VETERAN’S PREFERENCE POINTS. Please visit
our website at www.boisforte.com to complete an application. Applications are accepted via: Fax, Email, U.S. Mail, and
In Person. Submit applications to: Human Resources Specialist 5344 Lakeshore Drive, Nett Lake, MN 55772, Fax: 218-
757-6781, hrgeneralist@boisforte-nsn.gov Applications received after the closing date will not be accepted.