What are the responsibilities and job description for the Project Administrator position at Boland Trane Associates Inc & Boland Trane Services Inc?
Join the industry leader! BOLAND provides clients with sustainable and energy efficient solutions for commercial, institutional and industrial buildings in the Washington, DC / Baltimore metropolitan area. We allow building occupants and owners to do what they do best -- focus on business, not buildings.
Did you know we have been named "Best Place to Work" by 'Washington Business Journal' 16 times?
Project Administrator: Responsible for supporting assigned sales team and accomplishing all project administrative and fulfillment responsibilities.
Essential Duties:
- General administrative functions to support the sales team
- Coordinate and communicate between project teams, clients, vendors, and other departments
- Track project milestones and deliverables, ensuring they meet deadlines
- Maintain and update project records, files, and databases
- Assist with the tracking of project budgets and expenses (Billed complete, claims, etc.)
- Assist with purchasing equipment for the project as needed
- Monitor risks and issues, utilizing resources to help the team resolve them quickly
- Procuring all necessary items to support the fulfillment process
- Organizing and releasing all equipment to the factory for production
- Issuing purchase orders for vendor items, approving invoices for payment and filing necessary claims for unplanned costs
- Process documents for service claims, sales allowances, retrofit and labor warranty
- Cultivate and maintain a good rapport with clients as well as members of other departments
- Manage receipt and distribution of Installation, Operation and Maintenance manuals (IOMs)
- Other duties as assigned
Education and Experience Requirements:
- Bachelor's degree or equivalent combination of education and experience
- Must have a minimum of 1 - 3 years of client service and administrative experience
- Construction industry and 3 years of sales support experience is preferred
- Proficient in MS Office (Word, Excel, Adobe, Outlook)
- Professional, resilient, objective, punctual, dependable, flexible, works well unsupervised
- Able to multi-task, problem solver, deadline oriented, team player, organized, good math skills
- Able to work in front of a computer for long periods of time
We offer:
- Excellent pay and benefits
- Great and supportive work environment
- Professional training and growth
- Generous educational assistance program
- Recognition and outstanding co-workers!
If you are interested in joining the Boland team, please apply through the company website: www.boland.com/careers
We want to hear from you!
We are an equal opportunity employer. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Must be able to pass a background investigation and a pre-employment drug screening. Boland is a drug and alcohol-free workplace.
Salary : $50,000 - $58,000
