What are the responsibilities and job description for the Executive Assistant / Office Manager position at Bolay Enterprises?
We are searching for an experienced Executive Assistant / Office Manager ready to support our rapidly growing team!
A day in the life of an Executive Assistant / Office Manager
As our Executive Assistant / Office Manager you will be responsible for providing high-level support for the Founder/CEO and executive office team in addition to administrative tasks.
Essential Job Functions
- Act as the point of contact between the leadership team and internal/external guests and business associates.
- Answer and screen incoming calls. Manage phone system, assign, and update phone extensions, set up voice mail to email call forwarding.
- Manage Outlook system, create new Outlook accounts, set up automatic forwarding.
- Maintain heavy, complex, and frequently changing calendars.
- Schedule appointments, conference meetings, conference calls using Google Meet/Teams and Zoom.
- Schedule, arrange and coordinate travel as needed. Prepare itineraries, plan logistics, and submit expense reports.
- Communicate with leadership team and assist with project management.
- Take minutes during meetings and dictation for communications and create digital action items for our Support Center.
- Maintain confidentiality of highly sensitive information.
- Manage information flow in a timely and accurate manner. Format information for internal and external communication – memos, emails, presentations, reports.
- Collate and distribute mail – daily check mail, send mail as needed (USPS, FedEx, UPS).
- Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment. Identify and fulfill office supply needs.
- Maintain vendor relationships.
- Assist with booking parties and events.
- Assist Marketing and Accounting team with various tasks. Assist in coordinating payment, claims and deliveries.
- Other duties as required.
Benefits
- Competitive Pay
- Fun & Energized Environment
- Medical, Dental & Vision Benefits Opportunities
- Life Insurance
- 401K Opportunities
- Paid Time Off
- Career Growth Opportunities
Requirements & Qualifications
- 5 years of experience as an Executive Assistant or similar role is required.
- Bachelor’s degree.
- Excellent organizational skills and keen attention to detail.
- High degree of independent initiative, discretion, personal responsibility, and integrity.
- Proficient in Microsoft Word, Excel, Outlook, etc.
- Excellent verbal and written communication skills. Familiar with office equipment: phones, scanners, copy machines, computers, etc.
- Able to work in our Palm Beach Gardens office.
Our Ethos: To inspire our team and guests to be the best versions of themselves through our extraordinary culture.
The Mission
Bolay Fresh Bold Kitchen is on a mission to build a WINNING TEAM, one great Team Member at a time. Bolay is one of the fastest growing fast-casual concepts and has ample opportunities for career growth. We are here to redefine what a career in the industry can truly mean. We are here to create a platform for success for EVERY single team member who walks through our doors. To encourage and promote greatness and offer the opportunity to reach your full potential and be the very best version of yourself. It's all here, ready for the taking. We're in the people business. We just happen to serve great food, and we can't wait to meet you.
Bolay Fresh Bold Kitchen Accolades and Achievements
- Voted FORBES 500 Best Start Up Employers 2020
- Voted Glassdoor’s Best Place to Work 2019/2020
- Voted Great Place to Work 2019/2020
Bolay Fresh Bold Kitchen participates in the federal government's E-Verify program to determine employment eligibility. To learn more about the E-Verify program please visit Everify.com.
