Distribution Center Office Lead

POSITION SUMMARY

The Distribution Center (DC) Office Lead will be responsible for, but not be limited to: 

• Receiving, validating, and coding freight invoices;
• Tracking, communicating, scheduling, and receiving inbound shipments;
• Quoting, scheduling, and creating shipping documentation for outbound shipments;
• Tracking international shipments in the warehouse and preparing for export;
• File all critical documents for future reference;

ESSENTIAL JOB FUNCTIONS

1. Confirming freight charges on invoices, coding for payment, and entering into Lotus in a timely manner;
2. Coordinate inbound shipment delivery with the carrier and the DC Operations Manager;
3. Communicate inbound shipment status to stakeholders within the organization;
4. Receive inbound shipments into ERP and WMS;
5. Review outbound shipments to determine the best shipping option which provides the best cost to the customer while meeting the customer’s delivery expectations;
6. Create shipping documentation and schedule outbound shipments for pickup;
7. Monitor all international shipments until they are packed complete;
8. Create export documents for international shipments;
9. File all critical documents for future reference;
10. Process FedEx EU Consolidation shipments, including AES filing;
11. Other duties/tasks as assigned.

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee occasionally will be required to use hands to handle, or feel; reach with hands and arms; and talk and hear. The employee is required to stand. walk and is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.

WORKING CONDITIONS

1. Warehouse environment;
2. High temperatures may be experienced in summer within distribution center working spaces;
3. Stairs must be able to be navigated to reach various areas of the buildings;
4. Some work may be held outdoors, which is subject to a variety of weather conditions (heat, cold, wind, rain, snow, etc.).

KNOWLEDGE, SKILLS AND ABILITIES

Communication

1. Ability to effectively communicate with a variety of people, including employees, managers, colleagues, visitors, and guests using understandable language skills verbally, in reading, written work and comprehension;
2. Communication must be professional and customer service focused;
3. Must be able to read proficiently and speak understandably in English.

Skills

1. Ability to read, analyze, and interpret directives and instructions;
2. Data entry and strong Excel spreadsheet skills;

1. Ability to perform mathematical calculations;
2. Excellent attention to detail and ability to work accurately and efficiently;
3. Ability to learn the required tasks/duties assigned.

Employment Experience

1. Specific distribution experience not required, but desirable.

Education

1. High School diploma or GED