What are the responsibilities and job description for the Chief of Staff position at Bolo AI?

About Us :

At Bolo AI, our mission is to use AI to make the Energy industry faster, safer, and better. We are transforming knowledge management in the Energy sector by leveraging domain-specific models and advanced AI technology to empower millions of professionals worldwide—many in critical, high-risk, hands-on roles. Our products, Bolo AI Answer and Bolo AI Writes, streamline access to vital information and simplify documentation processes, driving new levels of productivity, safety, and efficiency across the industry.

We live by our core values :

Customer Centric : We prioritize our customers and aim to exceed their expectations.
Humility and Respect : We foster a culture of respect, humility, and low ego.
Accountability & Integrity : We take ownership of our actions and deliver on our promises.
Meritocratic : We reward excellence and provide opportunities based on merit.
Problem Solvers : We tackle challenges head-on with creativity and determination.

Role Overview :

As Chief of Staff to the CEO, you will be a strategic partner driving the company's growth, operational excellence, and cross-functional alignment. Your insights and execution will be critical in scaling Bolo AI's vision and impact in the enterprise AI for heavy industries landscape.

Responsibilities :

Strategic Partnership

Serve as the primary strategic thought partner to the CEO, managing high-impact initiatives and complex projects. Some examples of these projects :

Establish internal processes like - customer product usage tracking, customer success, product roadmap prioritization; Run customer pilots and engagements; Plan and execute marketing campaigns

Operational Excellence

Drive cross-functional coordination and develop frameworks that enhance organizational efficiency

Stakeholder Management

Support business development, core customer relations, investor relations, and key strategic communications

Project Leadership

Manage critical initiatives across customers, product, engineering, marketing, partnerships, business development, etc. that require deep analytical skills and executive-level coordination

Business Intelligence

Synthesize complex information, develop strategic insights, and support data-driven decision-making

Qualifications :

3 years of experience in management consulting, investment banking, product, strategy or similar roles

MBA from a top-tier business school

Strong background in strategic project management, preferably in technology or AI-driven environments

Proven ability to build strong relationships while managing multiple complex, high-stakes projects

Work Philosophy : Ability to work both smart and hard; Exceptional organizational skills; Willingness to roll up sleeves and solve complex problems in new domains

Advanced Proficiency in Microsoft Office Suite : Excel : Complex data analysis, pivot tables, advanced formulas; PowerPoint : Compelling story-telling and effective strategic presentations; Word : Precise document preparation and formatting

Excellent communication skills – able to collaborate effectively with senior leadership

Familiarity with Generative AI or AI-driven solutions is an advantage

Prior experience in heavy industries like Energy, Manufacturing, Chemicals, etc. is a huge plus

Ability to work from our Palo Alto office three times a week, occasional travel may be required

What We Offer :

Competitive Compensation : A strong base salary with performance-based incentives because we believe in rewarding excellence.

Equity Ownership : Equity options so you can share in our success as we grow and shape the future together.

Comprehensive Benefits : Health, dental, and vision coverage to keep you (and your family) healthy, happy, and ready to tackle big challenges.

Hybrid Work Environment : Enjoy a flexible hybrid schedule—collaborate in person and work from home when needed, because we trust you to get the job done while maintaining a healthy work-life balance.

Growth & Opportunity : As our Chief of Staff, you'll gain a career-accelerating opportunity to wear multiple strategic hats, drive high-impact initiatives across the organization, and develop an unparalleled understanding of building a cutting-edge AI startup—where your potential is limited only by your ambition and ability to create value.

Culture of Respect & Collaboration : We live by humility, respect, and low ego. You’ll be part of a team that values your ideas and celebrates wins together.

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