Human Resources Data Analyst

DEPARTMENT OVERVIEW

POSITION OVERVIEW

This position reports directly to the Senior Director of Human Resources. A human resources (HR) analyst's job is to collect, analyze, and report on HR data to help improve HR processes and organizational performance. HR analysts use data analysis tools to examine employee data, such as performance metrics, turnover rates, and compensation. They then use their findings to make recommendations on topics like recruitment, retention, and legal compliance.

Additionally, this position is responsible for coordinating functions and duties in support of projects and programs for the human resources department. This role will include support in various human resource functions including recruiting, social media, HRIS Systems Management, ERP HR Management, Career Fairs, onboarding and Administration

Q U A L I F I C A T I O N S

• Bachelor’s degree in human resources or related field and three (3) years of direct experience working in an administrative role in a highly generalized human resources department
• Knowledge of CA employment laws, Internal Revenue Service (IRS) regulations, fair hiring, and other human resource compliance issues
• Strong written and verbal communication skills including the ability to communicate with all levels within the organization
• Strong ability to work efficiently and effectively in a multi-project, multi-demanding environment.
• Strong organizational skills; able to effectively prioritize assignments and competing deadlines in a fast-paced environment
• Ability to handle sensitive situations and confidential information with discretion
• Strong in Microsoft Word, Excel, Outlook, and human resources information systems (HRIS) is required
• Familiar with video chat and similar technology a plus including AI
• Experience in planning employee functions including job fairs, training, Holiday Parties and various meetings
• Bilingual in Spanish Required

DU T I E S A N D R E S P O N S I B I L I T I E S

HR Department Support

• Support recruiting efforts by assisting recruiting team by managing social media, placing ads, and conducting Background and Reference Checks
• New hire on boarding
• Enter new hire information and maintain employee data in the HR information systems
• Schedule and support HR Events
• Support HR projects including annual benefits enrollment, performance management, auditing, trainings, etc.
• Coordinate logistics for training events with the departments
• Act as the backup to Benefits Manager
• Other duties as assigned

Administrative Support

• Write and send employee communications for company events, wellness challenges and employee perks and benefits, etc.
• Provide administrative support to the Senior Director of Human Resources
• Systems Support
• Create ad hoc reports, manage training enrollment, and maintain distribution list
• In conjunction with the Operations Generalist update and maintain users lists and enrollments
• Assist with user management for all HR systems; this includes troubleshooting for users
• Manage the HR ticket queue input
• Create detailed analysis for HR reporting and research
• Other duties as assigned.

P H Y S I C A L D E M A N D S / W O R K E N V I R O N M E N T

The physical demands and work environment described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.

II COMPETENCIES

• • Problem Solving - Works well in group problem solving situations.
• Interpersonal – Focuses on solving conflict, not blaming. Maintains confidentiality. Listens to others without interrupting. Keeps emotions under control. Remains open to others’ ideas and makes suggestions of ideas to better policies and procedures.
• Oral Communication – Listens and gets clarification. Responds well to questions.
• Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives. Supports everyone's efforts to succeed; Ability to work well with all team members.
• Ethics - Treats people with respect; Works with integrity.
• Communication – Must be able to read and write in Spanish.
• Support Company Vision - Follows policies and procedures; Supports company's goals and values. Leads by example.
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.
• Planning/Organizing - Uses time efficiently.
• Quality - Demonstrates accuracy and thoroughness.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Safety and Security –Reports potentially unsafe conditions. Uses equipment and materials proper. Keeps work area clean and organized.

III SUPERVISORY RESPONSIBILITIES

• Currently no supervisory responsibilities for this role.

Knowledge, Skills, and Abilities

• Bachelor’s degree in human resources or related field and three (3) years of direct experience working in an administrative role in a highly generalized human resources department or six (6) years of direct experience as an HR Coordinator in a mid-sized company.
• Experience in planning employee functions including job fairs, trainings, and various meetings.
• Demonstrated strong customer service experience in HR.
• Demonstrated ability to work independently, and as a part of a collaborative team. Ability to prioritize deadlines & projects, including coordinating the efforts of multiple contributors, and establish time frames for completion of projects and assignments.
• Willingness and ability to embrace and follow the Bonita Packing Co. Employee Handbook. Ability to interact constructively and employees at all levels, upper management, owners, and community members, with diverse personalities and cultures, exercising sensitivity, tact, and diplomacy with an emphasis on flexibility, customer service and professionalism
• Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation, and spelling.
• Willingness and ability to meet Bonita Packing and department standards for attendance.
• Demonstrated proficiency with Windows operating systems and related business and communication software and a demonstrated ability to learn and use various campus administrative computing systems and applications including, but not limited to Microsoft Word, Excel, Outlook, and human resources information systems (HRIS) with the ability to update and expand skills as needed.
• Ability to work efficiently and effectively in a multi- project, multi-demanding environment. Ability to handle sensitive situations and confidential information with discretion.
• Knowledge of CA employment laws, Internal Revenue Service (IRS) regulations, fair hiring, and other human resource compliance issues.

Environment

PHYSICAL ACTIVITIES - CHECK APPLICABLE ACTIVITY

Environment

Standing: Constantly

Crawling: Rarely

Bending: Rarely

Walking: Occasionally

Climbing: Rarely

Kneeling: Rarely

Sitting: Constantly

Reaching: Rarely

Balancing: Rarely

Seeing: Constantly

Keying:Constantly

Feeling: Rarely

Talking: Constantly

Hearing: Constantly

Handling: Rarely

Lifting 0-20 lb: Rarely

Lifting 20-50 lb: Rarely

Lifting 50 lb: Rarely

Carrying 0-20 lb: Rarely

Carrying 20-50 lb: Rarely

MENTAL ACTIVITIES - CHECK APPLICABLE ACTIVITY

Reading: Constantly

Writing: Constantly

Calculating: Constantly

Communicating Orally: Constantly

Reasoning:Constantly

Analyzing: Constantly

ENVIRONMENTAL CONDITIONS - CHECK APPLICABLE WORK ENVIRONMENT

Confined Areas:Rarely

Exposed to Weather:Rarely

Noise Exposure: Rarely

Vibrations:Rarely

Extreme Temperatures:Rarely

Potential Hazards:Rarely

Fumes/Odors/Mists/Dusts:Rarely

Potential Allergenics:Rarely

Work Inside:Constantly

Work Outside:Rarely

Other: