Answers incoming calls over both the telephone and the intercom / P.A.
Types and reproduces forms and additional information as needed.
Administers minor first aid as required.
Prepares required information for support personnel on students as needed.
Assists staff members, answers routine questions and correspondence.
Assists in the preparation of various reports.
Maintains records accurately and neatly.
Receives and verifies all incoming shipments of merchandise.
Maintains a file on students' insurance and files accident / incident report claims.
Provides own transportation for work related responsibilities.
Registers new students, prepares computer master sheets, enters student data into school computer, types schedules, and makes bus assignments.
Prepares required forms for student withdrawals.
Receives tardy students, issues passes, and calls home when applicable.
Receives and distributes incoming mail and handles outgoing correspondence.
Provides information and answers complaints relating to the school; refers caller to proper person, or if necessary, arranges for an appointment with the principal.
Acts as receptionist in the school office.
Performs all other duties as assigned by the principal.
WORK ENVIRONMENT / HOURS WORKED :
A clerical employee is required to work in an office type setting, climate controlled environment to School Board energy policy.
Work day consists of 7 1 / 2 hours per day, including one-half hour lunch period and two fifteen minutes breaks as approved by the supervisor.
Work days may be adjusted for Board approved summer schedule / emergencies.
COMMUNICATION SKILLS :
A clerical employee must be able to communicate in standard English both orally and in writing.
Must have ability to accurately give and receive information via tele-communication systems. Must be able to communicate successfully and pleasantly with the public.
EQUIPMENT USED :
Telephone, typewriter, micro computer, facsimile machine, calculator, copy machine, printers, folding machines, intercoms and P.A. systems and other appropriate office machines.
PHYSICAL INVOLVEMENT :
Sitting is required most of each work day.
Must be able to operate office equipment. Standing, walking, reaching, bending, lifting up to 10 pounds is sometimes required.
MENTAL INVOLVEMENT :
Clerical employee must understand and interpret written and verbal instructions from supervisor. Must be able to work independently with minimal supervision.
Must have ability to learn and use various computer software programs.
HUMAN RELATIONS INVOLVEMENT :
Must be able to work compatibly in group settings.
Must be able to respond positively to supervision and to accept suggestions for improvement.
Must be able to relate information to the public in a courteous manner.
MINIMUM QUALIFICATIONS :
High School Diploma or equivalency
Ability to establish and maintain accurate records.
Passing score on typing test of at least thirty (30) wpm with no more than three (3) errors.
Good verbal and written communication skills.
Possess essential function of a general clerk
DESIRABLE QUALIFICATIONS :
Experience in general office work or public relations work.
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