Personal Assistant to Chief Executive Officer

Hey there 👋

Stuart and Taylor here! We are a husband and wife who own and operate multiple businesses and are looking for a Personal Assistant to help tackle personal and some business tasks to keep our work-life balance in check. 

About the job:

This is a full time, 40 hours per week, salaried position. The work schedule and environment will be hybrid, meaning you will be working remotely but some tasks/errands will need to be done in person. You may meet weekly at Executives’ home, businesses or even third party locations like coffee shops as needed. 

What you’ll be doing:

Responsibilities include, but are not limited to:

• Calendar management; scheduling business and personal appointments for both business owners, together and separately, while ensuring no conflicts.
• Travel arrangements; booking flights, hotels, car service, ordering event tickets, etc. including cancellations and refunds.
• Research, phone calls, emails and follow up where needed for both personal and business.
• When needed, commute to various locations and run personal errands; shipping mail/packages, returns, grocery/supplies shopping, order pick up, drop off items at business headquarters or home office, etc. 
• Develop lists and make online purchases of household groceries and supplies as well as ordering, delivering or shipping gifts for Executives’ friends and family. 
• Managing personal service accounts and billing.
• Household and Auto management; scheduling/coordinating services, repairs, etc.
• Coordinate and collaborate with Executive Assistant & multiple business  teams on all projects where needed. 
• Take meetings on behalf of Executives’ and their respective business’ with ability to report any and all important points and details 
• Data entry, spreadsheets, and creating documents.
• General administrative tasks such as eFiling and document management. 
• Event planning both personally and professionally which includes all planning, coordination, backend organization, invoicing, budget control, event carry out and follow through.
• DIY projects for events and gifting 

Who you are:

• You're energetic, enthusiastic and independent – You're enthusiastic about solving problems and helping others. You can do your work and be on top of things with little supervision and can work in a fast paced environment.
• You're a go-getter – You're ready for a challenge and you strike when the iron's hot! You seek out opportunities to step up and go above and beyond.
• You’re highly detailed and organized – You notice the little things and nothing slips through the cracks. You keep all your documents and data organized and easy to find and understand.
• You have a vault-like ability - You are able to maintain confidentiality and safeguard sensitive information. 
• You're a fantastic communicator – You're able to communicate with multiple teams involved in complex projects with excellent written and spoken English skills.
• You're a project management master - You can handle various tasks, prioritize according to Executives’ instructions  and meet time restricted deadlines and ensure all the pieces are in order.  
• You’re professional and 100% dependable - You are always on time and quick to respond. You speak, write and present yourself in a professional manner as a direct representative of business professionals.
• You’re computer and app savvy - You can quickly learn and grasp how to use software and apps and you’re not afraid of new technology and its rapidly changing environment.
• You’re resourceful and positive - You are adaptable to any situation, cost-effective and always find a solution. You always have a positive attitude and are naturally a compassionate human.

Requirements: 

• BYOO (Bring your own office) - Have your own computer/phone and fast, reliable internet connection when working remotely.
• Ability to work remotely anywhere, including your own home office, Executives’ home, business office, or business event location.
• 40 hours per week; available during normal business hours and flexible on evenings and weekends to adjust last minute change of plans or urgencies.
• Recent experience as a Personal Assistant/Executive Assistant or administrative support, reporting to one or more Executives in a fast-paced environment.
• Reliable vehicle and valid Driver’s License
• Fluency in English both spoken and written.

Nice to have:

• Experience using cloud-based communication and project management software such as Slack, GSuite, Asana,Monday, etc

How to apply:

The ideal candidate resides in (North) Las Vegas, NV. If you feel like this role is right up your alley, then submit your application! We look forward to hearing from you!