Accounts Payable Supervisor

Provide oversight and management of the Accounts Payable (AP) function. Review and resolve any errors or questions associated with vendor payments and vendor master listings.
Review and monitor accounting processes for potential improvement in support of on-going operations and business support functions. Make recommendations for improvements and lead performance improvement initiatives.

• Manage the AP function.
• Review global payment proposals, resolve errors and authorize proposal release.
• Review and approve changes made to Vendor Master File for accuracy and compliance with department policies and procedures.
• Interact with vendors and company personnel to resolve any issues that the Accounts Payable Accountant is unable to answer.
• Recommend, and implement if appropriate, improvements to Global AP process.
• Maintain and update the Company’s Authority to Commit policy for non-PO invoices.
• Approve use of one-time vendor and monitor accuracy of cleared payments.
• Monitor and oversee departmental records and files necessary for business operations.
• Supervise the day-to-day performance and function of assigned personnel.
• Train and develop assigned personnel.
• Maintain a high standard of effective and timely communications.
• Review and ensure adequate internal controls are in place and documented in AP Procedures Manual.
• Coordinate processes involving internal and external auditors.
• Monitor the company’s compliance with the Foreign Corrupt Practices Act and related company policies.
• Ensure reconciliation of GR on a timely basis.
• Review the GR account, relevant processes and procedures and make recommendations for the improvement of the process.
• Run applicable reports to detect duplicate payments. Monitor potential duplicate payments or material returns for proper refund or credit.
• Ensure reconciliation of the monthly AP General Ledger/Sub-ledger.
• Analyze company process and procedures with an eye towards improving the processes.
• Review and analyze possible automation of the AP invoice approval processes.
• Review and analyze other accounting processes with an eye towards possible improvements.
• Review and participate in development of strategies for performance improvement and cost savings.
• Perform the above and other assigned duties in accordance with Company and departmental policies and procedures.
• Support Company initiatives within the Accounting Department and throughout the Company.
• Comply with all Company policies and procedures.
• Other duties as assigned by management.
• Communicates internally with Accounts Payable Accountant, Assistant Accountant, Senior Accountant, Cost Controller, Finance Manager, Financial Controller, Rig Managers, Heads of Departments, Co-workers and Colleagues.
• Communicates externally with vendors to ensure all transactions are recorded and there are no open vendor payment issues.
• Provide assistance to the Rig Manager and other functional departments with respect to their department vendor invoices.
• Ensure proper control and verification of all transaction and the recording of the same correctly.
• Improve accounts payable functionality and train AP personnel
• If required, provide assistance to other regional accounts payable personnel
• Office based role which requires attention to detail and data management working under general supervision and where problems can be difficult but not complex.

• Bachelor’s degree from an accredited college or university required; degree in Accounting preferred
• Previous work experience in Accounts Payable required, Accounts Payable supervisory experience preferred.
• Experience in a multi-national organization a plus, public accounting experience a plus.
• Proficient with financial accounting and Microsoft Office Suite software / SAP a plus.
• Strong independent thinker, process improvement, process consulting.
• Ability to work independently and within groups.
• Good communication skills