What are the responsibilities and job description for the Automotive Dealership Office Manager position at BOSAK AUTO?
Description
About Bosak Auto:
We at the Bosak Auto Group are committed to providing an environment for our employees that gives them the knowledge and skills necessary to live out the Bosak Values, giving each employee the opportunity to reach higher levels of individual and professional growth.
Who are we looking for?
Bosak is currently looking for an experienced Office Manager.
Skills:
- Customer-focused
- Polished and professional communicator
- Conducts business in an ethical and professional manner.
- Exhibits high level of commitment to customer satisfaction.
- Maintains professional appearance.
Responsibilities:
- Provide excellent leadership, effectively managing workers, overseeing financial and top administrative operations within the dealership and working closely with the Dealership Management Team to shape the organization's future
- Assigns clerical work such as typing, filing, copying, data entry and record keeping while ensuring the balance of work between staff members.
- Manages office budget and expenses. Helps manage the office calendar. Manages office or department supplies within budget.
- Executes procedures for managing office files and records, including but not limited to archiving records and files as well as the retention of files.
- Follows and enforces all company policies and procedures per Employee Handbook.
- Provides administrative assistance as needed. Assists HR Director with compiling new employee payroll and insurance documentation as well as other HR forms as necessary.
- Provides timely and accurate reports as required by Controller calendar. Maintain accurate accounting schedules. Reconcile all scheduled accounts on a monthly basis. Reconcile petty cash monthly. Maintain accurate sales tax remittance.
- Daily bank reconciliation. Check bank account daily for accuracy and fraud.
- Posts and balances monthly manufacturer statement. Vehicle flooring and payoffs are up to date and reconcile monthly floorplan statement.
- Submits monthly financial statements by the manufacturer due date.
- Report all material write-offs to the CFO.
- Attends all staff meetings, training and educational classes as required.
- Performs other duties as assigned and accepts new projects willingly.
What we are offering:
Competitive Industry Compensation plan
Benefits:
- Medical Insurance
- Dental/Vision Insurance
- Short Term Disability
- Life Insurance
- Paid Vacations
- Paid Holidays
- 401 K Match
- Employee Assistance Program
- Personal Advisory Service
- Employee Discounts
Incredible Growth Opportunities!
It is Better at Bosak!
Requirements
Education and/or Experience
- Requires the skills and knowledge to that of a College Degree in Business or related field with experience in supervising or managing staff. Working knowledge of the industry with previous experience preferred.
- Must have intermediate knowledge and expertise in: Word, Excel, and Outlook. Previous experience and database knowledge a plus. Experienced with business application including payroll, scheduling and accounting software preferred (preferred CDK/ADP experience). Ability to develop and manage a budget.
- Excellent communication, customer service and problem-solving skills including the ability to maintain composure under stress. Professional appearance; strong organizational skills; dependable and punctual. Strong organizational skills, ability to multi-task and adapt to changing deadlines and fast-paced environment.
Attributes:
- Respect
- Consistency
- Positivity
- Motivation
- Professionalism
