Business Manager with Accounting background

Business Manager with Accounting background

Boston Art, an established art consulting firm located in Boston’s Seaport District, is currently seeking a Business Manager with Accounting background to work a hybrid schedule of approximately 32-36 hours per week.

Job Description:

The ideal candidate will oversee business areas including financial management, business operations, invoice processing, payroll, annual financial reporting, day-to-day processing of accounts receivable and payable, fulfill tax-related requirements, and human resource administration functions. To succeed in this role, you must have excellent communication and interpersonal skills.

Reporting directly to the company’s president, this position's primary responsibility is ensuring organizational effectiveness by providing leadership for the organization's financial and operational functions.

QuickBooks

General Ledger Maintenance

Monthly reconciliation of accounts - make sure AR, AP, cash, deposits, amortization, lease, etc. are properly accounted for and ending balance is correct

Accounts Receivable

Create invoices

Record cash receipts

               Process credit card payments

Follow-up on overdue balances

Accounts Payable

               Record approved vendor and artist invoices

               Keep Bill.com current and accurate

Forecast cash requirements

               Profit and Loss statements

Banking

Monthly account reconciliation

Remote check deposit & oversight

Download daily bank activity to general ledger

ACH & wire deposits

Credit card receipts

Automatic vendor debits

Initiate Wire Transfers

Payroll

Process bi-weekly payroll through Paychex Flex

Calculate consultant commissions

Close payroll periods for frame shop/installation in Timesheets

Import data from Timesheets into Paychex file converter and upload to Paychex

Remit SIMPLE IRA deductions

Credit Card Management

Manage issuance/cancellation of employee cards

Download transactions into QuickBooks and post to general ledger monthly

Oversee receipt uploads

Sales Tax

Prepare Sales Tax Liability Report from QuickBooks

Submit monthly sales tax return at MassTaxConnect website and remit payment

Maintain Professional Service Relationships

General Business Insurance

Business and Personal Taxes

Quarterly Consultant Reports

Sales by Customer Summary, Filter by Rep

Cash Basis / Accrual Basis

Timesheets/Smartsheet Platform Administration

Approve adjustments to hours in Timesheets, maintain holiday calendar, reconcile PTO hours with Paychex Flex

Record issuance of invoices, receipt of cash (deposit & final balance) and completion of payments of all project POs

Qualifications:

• 5 years experience in Bookkeeping or Accounting
• Associate or Bachelor’s degree in Accounting
• Proficiency in QBO, Microsoft Office and BILL.com
• Excellent interpersonal and communication skills
• Detail-oriented with established commitment to high standards
• Ability to work in fast paced dynamic environment where priorities may change

Salary: $32.00 per hour

To apply:

Please email your cover letter and resume to: hiring@bostonartinc.com

About our Company:

Boston Art is an art consulting firm which assists corporate, healthcare and hospitality companies develop customized art collections. Boston Art’s staff is made up of five experienced art consultants, an operations director and a professional framing and installation team. Our office features a state of the art framing facility, gallery and multimedia conference room for presenting various art options. Boston Art works with an ever expanding network of over 1500 artists. We pride ourselves on the ability to find the top regional and national talents from all disciplines, styles, media and price ranges.

Visit our website for additional information: www.bostonartinc.com