Patient Experience Representative - Primary Care

Position Description
The Patient Experience Representative I will be responsible for:

• Customer Service:
  • Demonstrating positive and effective customer service that supports departmental and hospital operations.
  • Greeting, screening and directing patients, families and visitors.
  • Registering new patients upon arrival.
• Patient Registration/Discharge:
  • Monitoring clinic activity to ensure best possible patient experience.
  • Recording and processing patient demographics, insurance/payment, and referral information for patient encounters.
  • Collecting all necessary clinical documentation and information. Transcribing code and patient treatment information into a billing system.
  • Obtaining required authorizations, referrals and verifications of insurance to compile patient and staff schedules.
• Scheduling:
  • Scheduling patient encounters and procedures to coordinate with and across providers, departments and institutions.
  • Monitoring daily schedule and coordinating flow to optimize resource utilization and patient experience.
• Administration:
  • Maintaining personal calendars for physician/supervisor(s).
  • Scheduling meetings, programs and events.
  • Transcribing, typing and proofreading correspondence, forms, reports and other materials involving complex scientific, technical and/or specialized terminology.
  • Recording and forwarding messages, triaging call for urgent information or services, initiating call for emergency services.
  • Participating in the purchasing of inventory.
  • Providing routine clerical support as needed.
• Technology:
  • Utilizing all office technology, including phone systems, email, Microsoft Office programs, and clinical, scheduling and billing applications.
  • Enrolling patients and caregivers in patient portal.

Schedule will be:

• Sundays: 8:30am to 2:30pm
• Mondays: 8am to 5:30pm
• Tuesday: 8am to 5pm
• Thursdays: 11am to 9pm
• Saturday: 8:30am to 3:30pm

To qualify, you must have:

• High School Diploma/GED required.
• Previous customer service and/or administrative experience preferred.
• Bilingual in Spanish preferred
• Basic customer service and computer skills required.
• Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
• Ability to work with diverse internal and external constituencies.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.


Status Full-Time
Standard Hours per Week 40
Job Posting Category Administration
Regular, Temporary, Per Diem Regular
Office/Site Location Boston
Remote Eligibility Onsite Only