Associate Vice President, Facilities Services

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Job Description

The Associate Vice President of Facilities Services will provide information and advice to the Vice President, Facilities Management, on all matters pertaining to personnel, fiscal management, daily campus operations, capital renewal, and the development of new programs within each of the areas under his/her control.

Provide leadership, planning, and mentoring for Facilities Services Operations including the day-to-day operational oversight of skilled trades, custodial services, landscaping/ snow removal operations, preventative maintenance, mail services, fleet maintenance, and warehouse operations.
Responsible for developing work plans and measuring overall unit performance and goal attainment. Manage and evaluate resources and financial budgeting for all subgroups within the department.
Responsible for building a positive safety culture and ensuring overall EHS compliance within the Facilities Services operation. Ensures compliance with applicable OSHA, federal, state, and local municipal regulations as they relate to facility operations under the AVP’s responsibility.
Establish operational benchmarks, maintenance and repair schedules and appropriate tracking systems, assign work, and train unit supervisors. Ensure that all preventative maintenance assignments are completed in a timely manner including task scheduling, tracking, record filing and quality control.
Ensure direct and regular collaboration with Capital Projects and Construction regarding master planning and project implementation relating to ultimate operational oversight requirements. Plan for future operations of new and renovated facilities including impact on operating budgets, staffing, service levels, and preventative maintenance programs.
Regularly inspect buildings, mechanical areas and grounds to ensure compliance with University standards and life safety requirements.
Oversee facilities condition assessments in order to establish priorities for facility repairs, replacement or capital renewal. Assist in the development of proposals to initiate work and capital projects, coordination and review of contract documents, and contractor compliance with University standards.
Responsible for contracting with external trades and monitoring performance, work schedules and compliance with design criteria, specifications and contract documents.
Build effective and productive relationships with representatives of other University departments and administrators at all levels.
Oversee department supervisors and encourage/facilitate participation by unit personnel in professional development programs and opportunities to increase skills, knowledge base and competencies. Be a champion for
departmental safe work practices.
Perform committee work assignments as requested.
Serve on the Universities negotiating committee for collective bargaining matters and hears step 2 departmental union grievances.

Full-Time Equivalent Hiring Range: $171,200 to $214,000; salary commensurate with relevant experience.

Requirements

A bachelor’s degree, preferably in Engineering or Facilities Management, an
equivalent analytics-based degree, or business management and administration
degree is required. A master’s degree is preferred (work experience may be
considered in lieu of master’s degree.)

Qualified candidates will possess a minimum of 10 years of demonstrated
experience in positions of increasing responsibility in facilities management,
property management or related fields, preferably at a senior level within
complex higher educational institutions.
Experience with the direct oversight and management of an organization that
substantially includes unionized personnel, with a keen understanding and
respect for collective bargaining agreements. Experience working in a unionized
workforce and managing personnel is a plus.
Demonstrated background in fiscal management including estimating and
budgeting, including an understanding of theories, practices, and policies used in
finance and business.
Working knowledge of work order management computer systems, with a
demonstrated capacity to work within a variety of software platforms to manage
operational needs.
Strong leadership and communications skills, both verbal and written, a must;
outstanding analytical skills, decision making, team building and a customer
focus are attributes critical to success in this position.
Extensive ability to translate long-term strategies into day-to-day operations, with
demonstrated experience aligning resources with goals in an environment of
competitive demands and resources.
Ability to build effective operational teams that emphasize teamwork,
participation, partnership and collaboration through a variety of direct and indirect
strategies to influence desired outcomes.
An equivalent combination of credentials and/or experience may also be
considered.are attributes critical to success in this position.

Closing Statement