Accounts Payable Coordinator

Job Description

Job Description

I. POSITION : Accounts Payable Coordinator

II. PRIMARY PURPOSE

Under the direction of the Accounting Manager, the full-time Accounts Payable Coordinator will be responsible for overseeing the accounts payable process, ensuring accurate and timely processing of all invoices, payments, and related financial transactions.

III. ESSENTIAL DUTIES

• Manage the end-to-end accounts payable process, including invoice receipt, verification, approval, and payment processing. Maintaining confidentiality of organizational information.
• Monitor the invoices and finance inboxes to review emails, respond to inquiries, and send invoices into the accounts payable system.
• With the assistance of the Staff Accountant match invoices to purchase orders ensuring appropriate approvals have been received using the organization’s purchasing policy as a guide.
• Code expenditures to proper accounts, programs, locations, and subprograms.
• Verify and process employee expense reports ensuring compliance with organization’s financial policies and procedures.
• Reconcile charges to the corporate credit card ensuring proper receipts and backup documentation are electronically saved.
• Create new vendors accurately in all accounting systems and ensure proper documentation is provided and saved to the applicable locations.
• Review and reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate records of all accounts payable transactions in the accounting system.
• Prepare and process weekly payment runs, including checks and electronic payments.
• Complete invoice reviews monthly to ensure that monthly invoices have been received and outstanding purchase orders are timely and accurately resolved and matched to invoices.
• Collaborate with program managers and other departments to ensure timely and accurate processing of invoices related to program expenses.
• Support the annual audit process by providing documentation and information related to accounts payable.
• Train and mentor other staff, providing guidance on processes and best practices.
• Participate in process improvement initiatives to enhance the efficiency and effectiveness of the accounts payable function.
• With the assistance of the Sr. Accountant prepare, file and distribute 1099s to vendors and required governmental agencies.

IV. POTENTIAL DUTIES

V. MINIMUM QUALIFICATIONS

VI. NOTES

An FBI background and CORI checks will be performed prior to employment.

How to Apply :

Please visit our career center by clicking here to submit an application and résumé.

For More Information

Please visit our website to get more information about current job opportunities and our program.

www.bostonmedflight.org

This is a hybrid position in Bedford, MA 2 days a week