Project Manager II for Furniture, Fixtures, and Equipment (FFE)

Overview

This is a provisional appointment.

Brief Job Description (essential functions of the job) :

The Public Facilities Department (PFD) provides professional project management services for planning, design, and construction projects at City-owned buildings throughout Boston. We work in conjunction with and on behalf of user agencies by managing studies, renovation, and new construction projects at buildings where City services are delivered. PFD manages a range of design and construction projects valued between $1M - $500M and planning projects ranging in value between $50k - $3M. PFD typically handles an overall caseload of between 80-100 projects valued at more than $500M annually.

Under the direction of the Assistant Director for Design within the Public Facilities Department, the Project Manager II for Furniture, Fixtures, and Equipment (FFE) is responsible for managing all phases of a furniture project, including planning, design, bidding, procurement, FFE construction (installation), electrical, audio-visual, and technology integration, move management, punch list resolution, occupancy–activation & closeout. The PM II for FFE will normally be responsible for overseeing multiple FFE projects at the same time and will serve as a general resource to the Department advising on matters of furniture design and selection, space planning, programming, and analysis. This position will also be a liaison to the Boston Fire Department for review and approval of flammability ratings for furniture proposed for use in projects managed by PFD.

Responsibilities

• Creating detailed furniture schedules from drawings and design proposals and / or reviewing schedules or proposals created by others.
• Working with the design and delivery teams to advise on best solutions based on relevant criteria.
• Actively participating in design and client meetings.
• Ensuring accurate costing proposals.
• Implementing best practices, standards, processes, and technology solutions to enhance the capability and effectiveness of the project and organization.
• Proactively working with manufacturers and project stakeholders to meet schedules and maintain efficiency.
• Follow updated construction phases for impact on furniture schedule. Display flexibility and creative problem-solving to adjust to changing conditions within the project. Communicate updates to all team members.
• Collaborating directly with the construction Project Manager for the development, review, and approval of design packages if part of the scope. Work in tandem with an outside project designer or architect. Apply design leadership skills to ensure the project design intent is maintained and will meet the City of Boston's expectations. Lead, manage, and hold the team accountable for project work and ensure deliverables meet project milestones and PFD and user agency quality standards.
• Coordinating with and effectively communicating with multiple stakeholders at once, including Project Manager, designer, OPM (if applicable), user agency, and City of Boston Purchasing department.
• Overseeing the review of furniture installation plans for conformance to specifications’ standards and Boston Fire Department standards. Prepare meeting minutes, create status reports, update tracking reports, and maintain files for due diligence and financials.
• Coordinate the delivery and installation of FFE with PFD’s contractors, including being present onsite to ensure this process is done smoothly and correctly.
• Reviewing and approving invoices for payment based on whether an item has been fully received and installed correctly.
• Working independently at times and assuming ownership and responsibility for the full scope of certain items.
• Performing related duties as assigned.

Minimum Entrance Qualifications

BOSTON RESIDENCY REQUIRED

Terms :

Union / Salary Plan / Grade : SENA / MM1-9

Hours per week : 35

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Salary : $500