What are the responsibilities and job description for the Budget and Operations Coordinator, Special Education (SY24-25) position at Boston Public Schools, Office of Human Resources?
Reports to: Director of Finance and Operations, Office of Specialized Services
Locations include: Bolling Building, Other OSS Administrative Sites
Job Summary:
The Office of Specialized Services (OSS) provides instructional and compliance support to the Boston Public Schools. Working closely with OSS and other BPS administrative units , this position will support in planning, implementing spending requests, and tracking and monitoring the department’s annual budget (general funds and grant revenue) including major contracts. This position will support the important educational mission of OSS with limited financial resources and will be responsible for updating and preparing reports and documents.
This individual should be a self-starter with the ability to prioritize and execute multiple tasks and projects and provide exemplary customer service to school communities, including staff and families. The position will also involve operational support, such as the coordination of staff and resources across multiple buildings. We are looking for someone who is a strong communicator, meticulous and detail-oriented, and motivated to learn new skills.
Responsibilities:
- Support the financial management of the department, including but not limited to:
- using multiple tracking systems or databases to monitor the budget
- reviewing and preparing budget transfers
- using designated methods to calculate stipend payments for employees
- overseeing the accurate and effective submission of payroll
- initiating purchases, tracking purchase status and receipts, and tracking stipend payments that are authorized by a supervisor
- Prepare reports related to the financials of the budget or the operations of the department, including but not limited to:
- spending and budget reports
- inventories of supplies or materials request lists
- management of applications for new hires
- scheduling of events
- Provide customer service to OSS department members around finance or operational issues and customer service to school communities, including families, who call the OSS office
- Perform any other duties as assigned by the Director of Finance and Operations and/or the OSS Chief
Qualifications-Required:
- Education: Bachelor’s degree
- 1-3 years experience in a related field
- Strong oral and written communication skills
- Experience with Google Application suite (Docs, Sheets, Forms, GMail, GChat), Microsoft Office suite (Excel, PowerPoint, Word)
- Ability to prioritize competing demands
- Attention to detail
- Successful experience working in a team-oriented environment
- Current authorization to work in the United States - Candidates must have such
- authorization by their first day of employment
Qualifications-Preferred:
- Bachelor’s degree in Finance
- Experience in ERP systems
- (especially Peoplesoft)
TERMS: Managerial, B22. Occasional weekend and evening work is required.
The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.
