What are the responsibilities and job description for the Guild - Principal Account Clerk Grade 31 [Accounts Payable] (SY24-25) position at Boston Public Schools?
The hours for this Central Office Administrative Guild position are 8:00 a.m. to 3:45 p.m.
General statement of duties and responsibilities:
Under general supervision and using appropriate current technology, performs advanced clerical work in relation to the accounts payable business processes to ensure that employees and vendors are paid accurately and on time.
Position reports to Accounts Payable Manager.
Duties and Responsibilities:
Work Location: 2300 Washington Street Boston, MA 02119
General statement of duties and responsibilities:
Under general supervision and using appropriate current technology, performs advanced clerical work in relation to the accounts payable business processes to ensure that employees and vendors are paid accurately and on time.
Position reports to Accounts Payable Manager.
Duties and Responsibilities:
- Process voucher payments for materials, goods, services, and other non-salary expenditures.
- Reviews and performs preliminary audit of various documents such as invoices, vendor statements, receipts, financial reports, accounts, and ledgers.
- May compile financial information and reports and may assist in the preparation or development of financial statements and other financial reports.
- Reviews and, if necessary, researches unpaid or aged invoices and processes these invoices if they are approved for payment.
- Communicates and coordinates activities with other business units within the school department and at City departments to identify, investigate, and bring to resolution potential problem issues.
- Participates in training and provides support and technical assistance, both in person and over the telephone, to central office and school based staff regarding the entry of requisitions, navigation through the financial system, use of queries, workflow, and crystal reports.
- Performs related duties of a similar nature, as requested by supervisor, which are commensurate with job classification.
- High school diploma or equivalency
- Proficiency in word processing, email, and database programs
- Knowledge of basic accounting principles
- Knowledge of clerical office practices and procedures
- Successfully completed appropriate coursework
- At least two years basic accounting work experience or the equivalent
Work Location: 2300 Washington Street Boston, MA 02119
