What are the responsibilities and job description for the Administrative and Clerical - Administrative Assistant position at Boston Services?
Job Description: Jobt Title: Administrative Assistant
Note: Suppliers need to communicate the following to prepare their associates in the event they are hired on - All temps upon hire should expect to be set up to complete the RHD required Cornerstone Trainings on their first day. Hiring Managers will provide detailed instructions upon hire.
Summary
The Administrative Assistant provides administrative, technological, and general office support to the Program. A commitment to the RHD values should be demonstrated as job duties are performed.
Essential Duties And Functions
Administrative
Assists in the processing of new hire paperwork, and other staff related documents.
Creates and manages employee files, filing new paperwork, as needed.
Submits staff payroll data to generate staff payroll checks.
Requests payment for program vendor bills, and orders program supplies, as needed.
Provides initial reconciliation of cash advances and custodial, with further review via Accounts Payable department.
Functions as program representative, answering phones, greeting guests, and assisting staff with program matters.
Conducts basic Medicaid/Medicare Fraud Eligibility Screens if required by program funding source for new hires.
Responsible for handling and management of consumer/participant s charts/books/files containing protected health information (HIRST).
Maintain and track all staff training requirements state regs and compliance including mandatory physicals.
Other duties as assigned.
Qualifications
A High School Diploma.
Three years of experience working as an Administrative Assistant.
Strong verbal and written communication skills to assist in the day-to-day program operations.
Excellent organizational skills.
Working knowledge of Microsoft Products and Applications.
Valid driver s license and personal vehicle.
Use of the Valenz Database to ensure candidates for hire and existing employees are not on the Medicaid/Medicare exclusion list depending on program funder requirements.
Working Conditions
Fast-paced open office environment. Self-starter required, with the ability to function independently and work in a collaborative team environment.
Physical Requirements
The Administrative Assistant will be required to sit, stand and move about in the performance of their duties. Required to sit using a computer monitor and keyboard for a length of time, to review electronic documents and files, enter data and create reports. Use of Zoom and/or Microsoft Teams platforms to schedule meetings and make calendar appointments. Use of standard office equipment, such as copiers and the telephone.
Additional Sills: Skills: Category Name Required Importance Experience Mental Health Exeperience Behaviorally Involved No 1 Soft Skills Ability to Follow-up No 1 Soft Skills Ability to meet deadlines No 1 Soft Skills Ability to Work Independently No 1 Soft Skills Ability to Work with Others No 1 Soft Skills Communication Skills No 1 Soft Skills Composing Meeting Minutes No 1 Soft Skills Create Spreadsheets No 1 Soft Skills Critical Thinker No 1 Soft Skills Customer Service No 1 Soft Skills Detail oriented No 1 Soft Skills Interpersonal Skills No 1
Note: Suppliers need to communicate the following to prepare their associates in the event they are hired on - All temps upon hire should expect to be set up to complete the RHD required Cornerstone Trainings on their first day. Hiring Managers will provide detailed instructions upon hire.
Summary
The Administrative Assistant provides administrative, technological, and general office support to the Program. A commitment to the RHD values should be demonstrated as job duties are performed.
Essential Duties And Functions
Administrative
Assists in the processing of new hire paperwork, and other staff related documents.
Creates and manages employee files, filing new paperwork, as needed.
Submits staff payroll data to generate staff payroll checks.
Requests payment for program vendor bills, and orders program supplies, as needed.
Provides initial reconciliation of cash advances and custodial, with further review via Accounts Payable department.
Functions as program representative, answering phones, greeting guests, and assisting staff with program matters.
Conducts basic Medicaid/Medicare Fraud Eligibility Screens if required by program funding source for new hires.
Responsible for handling and management of consumer/participant s charts/books/files containing protected health information (HIRST).
Maintain and track all staff training requirements state regs and compliance including mandatory physicals.
Other duties as assigned.
Qualifications
A High School Diploma.
Three years of experience working as an Administrative Assistant.
Strong verbal and written communication skills to assist in the day-to-day program operations.
Excellent organizational skills.
Working knowledge of Microsoft Products and Applications.
Valid driver s license and personal vehicle.
Use of the Valenz Database to ensure candidates for hire and existing employees are not on the Medicaid/Medicare exclusion list depending on program funder requirements.
Working Conditions
Fast-paced open office environment. Self-starter required, with the ability to function independently and work in a collaborative team environment.
Physical Requirements
The Administrative Assistant will be required to sit, stand and move about in the performance of their duties. Required to sit using a computer monitor and keyboard for a length of time, to review electronic documents and files, enter data and create reports. Use of Zoom and/or Microsoft Teams platforms to schedule meetings and make calendar appointments. Use of standard office equipment, such as copiers and the telephone.
Additional Sills: Skills: Category Name Required Importance Experience Mental Health Exeperience Behaviorally Involved No 1 Soft Skills Ability to Follow-up No 1 Soft Skills Ability to meet deadlines No 1 Soft Skills Ability to Work Independently No 1 Soft Skills Ability to Work with Others No 1 Soft Skills Communication Skills No 1 Soft Skills Composing Meeting Minutes No 1 Soft Skills Create Spreadsheets No 1 Soft Skills Critical Thinker No 1 Soft Skills Customer Service No 1 Soft Skills Detail oriented No 1 Soft Skills Interpersonal Skills No 1
